Job Description
People Operations & Office Manager
Washington, D.C.
Job description
Our great client is seeking a People Operations & Office Manager to own the day-to-day employee experience, support recruiting coordination, and ensure our office runs smoothly.
This role sits at the center of the company—working across hiring, onboarding, employee support, and office operations.
We partner with Insperity (PEO) for HR infrastructure (payroll, benefits, compliance), so this role focuses on execution, coordination, and employee experience, not heavy HR policy design.
Key Responsibilities
People Operations & Recruiting
- Own onboarding from offer acceptance through Day 1
- Serve as the primary point of contact for employee questions and support
- Coordinate with Insperity on HR processes (benefits, compliance, etc.)
- Manage recruiting coordination:
- Schedule interviews
- Communicate with candidates
- Ensure a smooth and professional candidate experience
- Support hiring managers throughout the recruiting process
- Maintain accurate employee records and HR systems
- Assist with performance cycles and employee lifecycle processes
Office Operations
- Manage day-to-day office logistics (supplies, vendors, workspace)
- Coordinate new hire setup (workspace, equipment, access)
- Plan and support team events and culture initiatives
- Maintain a clean, organized, and efficient office environment
Administrative Support
- Provide scheduling and coordination support as needed
How You Work
- Operate using checklists, trackers, and systems to stay organized
- Follow through consistently and ensure tasks are completed
- Proactively follow up with team members and leadership to keep work moving
- Take ownership of ensuring nothing falls through the cracks
Job requirements
- 2–5 years of experience in People Operations, HR coordination, recruiting coordination, or office management
- Strong organizational skills and attention to detail
- Excellent communication and interpersonal skills
- Proactive, resourceful, and execution-oriented
- Comfortable handling sensitive information with discretion
- Ability to manage multiple priorities in a fast-paced environment
