The Billing Specialist supports Vendor Neutral Billing and Accounts Receivable (AR) functions for healthcare traveler assignments across multiple client facilities. This role is responsible for accurate time entry, invoicing, and billing reconciliation, ensuring compliance with facility-specific billing rules.

The Billing Specialist manages high-volume billing activities, resolves discrepancies, and partners with internal and external stakeholders to maintain accurate financial records and timely invoice processing.

Key Responsibilities

Time Entry & Invoicing

• Enter and validate time data from Kronos, agency submissions, and VMS platforms
• Manage time entry and billing workflows across Vendor Management Systems (VMS) such as Medefis and Shiftwise
• Ensure compliance with client-specific billing rules, pay rates, and invoicing requirements
• Generate and submit accurate invoices within defined billing cycles and approval timelines

Billing & Accounts Receivable Support

• Review traveler assignments and input data to support accurate billing and invoicing
• Investigate and resolve billing discrepancies, time entry issues, and invoice disputes
• Partner with internal teams to support AR processes, including invoice corrections and payment follow-up
• Assist with financial system uploads (e.g., Great Plains) to ensure accurate billing records

Reporting & Data Management

• Prepare and maintain billing and AR reports, including dispute tracking and invoice status reporting
• Manage reports such as Agency Dispute Reports and system upload reports
• Ensure data accuracy and consistency across billing systems and reports

Key Skills & Competencies

• Billing & invoicing (high-volume processing)
• Accounts Receivable (AR) support
• Data entry accuracy & reconciliation
• Vendor Management Systems (VMS)
• Excel (including Pivot Tables and reporting)
• Problem-solving & dispute resolution

Qualifications

Education & Years of Experience

• High School Diploma/GED
• 2–5 years of relevant experience

Required Experience

• Experience in billing, invoicing, accounts receivable, or accounting support
• Experience with data entry and reconciliation in high-volume environments
• Proficiency with Microsoft Excel (including basic reporting or Pivot Tables)
• Experience managing multiple accounts, rules, or processes simultaneously

Preferred Experience

• Experience in healthcare staffing, travel healthcare, or vendor-neutral billing environments
• Experience with Vendor Management Systems (VMS) such as Medefis or Shiftwise
• Experience with financial systems (e.g., Great Plains or ERP platforms)