Job Description

Posting number: 20260915

Department: Detention Center

Job classification: Billing Specialist

Posting type: Open

Categories: Administration

Summary

Summary:

Under direction of the Detention Warden or designee, the Billing Specialist will process, correct and reconcile a wide variety of accounting documents such as invoices, departmental billings, cash receipts, vendor statements and journal entries; review and reconcile financial information; prepare and process documents, make deposits and prepare reports; compile and review information for accuracy; and maintain records. Work is performed by applying knowledge of customer service, accounting methods and terminology and using spreadsheets and/or automated accounting systems.

Examples of duties

Essential Duties & Responsibilities:

• Verifies inmate housing billing against inmate records and reconciles differences through follow-up with the client and/or other agencies.
• Enters, updates, and/or retrieves accounting data from automated systems.
• Posts financial data to appropriate accounts in an automated accounting system, according to instructions.
• Reviews on-line transactions for changes and accuracy and corrects errors.
• Retrieves system reports.
• Reconciles inmate funds using bank and system reconciliation reports and makes changes according to specific instructions.
• Endorses cashier’s checks or money orders, prepares account deposit ticket, and deposits money as directed.
• Files records and reports.
• Operates standard office equipment.
• Assists the public with general information requests.
• Answer and direct incoming calls and respond to public questions over the phone.
• Sort incoming and outgoing mail
• Work with courts and bonds.
• Performs other related work as assigned.

Supervision:

Works under the direction of the Detention Warden or designee.

Supervisory Responsibilities:

Supervises no one

Qualifications

Education:

High school diploma or GED.

Associate degree in accounting, finance, business administration or a related field is preferred.

Experience:

Previous experience in billing or accounting (2-3 years), preferably in a governmental or detention facility setting.

Experience with processing invoices, departmental billings, and reconciling financial documents.

Experience with automated accounting systems or spreadsheets (e.g., Microsoft Excel, accounting software like QuickBooks, etc.).

Knowledge of cash receipts, vendor statements is beneficial.

Experience with preparing and processing deposits and generating financial reports.

Must be able to pass a pre-employment drug test and clear a background check that may involve fingerprinting; Must have a valid Driver’s Licenses with no restrictions.

Supplemental information

Language Skills:

The skill to read, analyze and interpret general documents; the skill to logically and effectively present information both orally and in writing and respond to questions from managers, clients, customers and the general public. Bilingual in English and Spanish preferred.

Knowledge:

Knowledge of standard computer software for word processing and spreadsheets; knowledge of basic accounting and reconciliation; and knowledge of basis front desk customer service.

Ability:

Able to write routine reports and correspondence. Ability to effectively work with County employees, and the general public. Ability to earn and maintain the respect of co-workers. Ability to communicate logically and clearly both orally and in writing; follow oral and written instructions, with minimal supervision. Ability to read and interpret documents such as bank statements, invoices and documents. Ability to develop and meet goals and initiatives of the department. Ability to speak effectively on a one-on-one basis with individuals. Ability to exercise independent judgment and initiative with minimal supervision. Ability to work as a team player and be willing to deliver superior customer service to both internal and external customers.

Physical Demands:

Must be able to operate a variety of standard office equipment which includes a motor vehicle, computer, calculator, telephone, cellphone, fax machine, copier, and projector. Employee is frequently required to sit, speak and hear and use hands to finger, handle, or feel objects, tools, or controls. During the work shift, the employee may be required to stoop, kneel, crouch, crawl, reach with hands and arms, climb and balance. Vision requirements include the ability to read routine documents and use a computer. Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus. Due to the nature of the work the employee may be required to respond to accidents and or emergencies during the work shift.

Work Environment:

Work is performed in confined work areas which require constant awareness in an atmosphere that may be stressful or dangerous with possible exposure to infectious diseases and possible exposure to severe mental or emotional stress.