Job Description

Great design takes more than creativity, it takes a strong operational backbone. At Cuningham, our accounting team is part of what makes that possible, supporting project teams across our offices in Minneapolis, Denver, Las Vegas, Phoenix, San Diego, Orlando, and Culver City as they bring bold ideas to life.

We are seeking a Billing Specialist to join our accounting team. This role is based in Minneapolis or Phoenix with hybrid flexibility, and we're open to remote candidates. You'll prepare, issue, and maintain accurate client invoices across an active project portfolio, translating contract terms and PM billing instructions into client-ready invoices across fixed fee, hourly/T&M, percent complete, and milestone structures. You'll also track unbilled WIP, apply approved rates and markups, and support AR follow-up to keep revenue billed and tracked against budget.

What You'll Be Doing:

Review preliminary invoices for labor, expense charges, billing rates, and fee maximums with Principals in Charge (PICs) and project managers, ensuring alignment with work performed and contract terms
Assign invoices to the correct project, phase, or task, and classify consultants and vendors per contract specifications to maintain accurate project coding and cost visibility
Issue client invoices on schedule using project management or accounting software (e.g., Deltek Vantagepoint), and track payments to reconcile them to the correct projects
Process and pay vendor invoices, consultant bills, and other reimbursable expenses in line with project contracts and payment schedules
Ensure contract documents in project folders are complete and up to date to support accurate billing
Prepare monthly billing, receivables, and aging reports to monitor cash flow and identify overdue accounts
Liaise with accounting, project management, and client service teams to resolve billing discrepancies and ensure timely payments
Perform other duties as assigned

What We Look For:

Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred, or an equivalent combination of education and experience
1 to 3 years of billing, accounts receivable, or project accounting experience; experience in the architecture, engineering, or construction industry strongly preferred
Experience with project based accounting software, Deltek Vantagepoint preferred
Working knowledge of AIA billing formats (G702/G703) is a plus
Proficient in Microsoft Excel, with the ability to manage multiple concurrent project billing cycles and deadlines
Highly detail oriented, with the ability to clearly communicate billing status and fee tracking updates to project managers