Job Description

CMBG3 Law is a majority women-owned nationwide law firm comprised of a diverse team of pro-active trial attorneys, litigators, lobbyists, consultants, paralegals, and staff. CMBG3 Law takes a proactive approach to solving legal problems through best-in-class business counsel, regulatory compliance, risk prevention, government affairs advocacy, litigation, and national litigation management. We deliver custom-tailored legal strategies for complex matters requiring sophisticated scientific, regulatory, and technological expertise in state and federal courts in over 20 U.S. States from its east coast and west coast offices. CMBG3’s Cares division is committed to serving the communities in which it practices through pro bono work, charitable initiatives, and donations. CMBG3’s Diversity, Equity and Inclusion division sponsors programs to promote a diverse and inclusive culture.

Position Title Billing Specialist

Reports To Chief Financial Officer and Billing Manager

Responsibilities:

The Legal Billing Specialist is responsible for the accurate and timely preparation, processing, and delivery of client invoices, as well as monitoring outstanding balances to ensure prompt payment in accordance with firm and client guidelines. This role manages multiple client accounts simultaneously and requires strong accounting knowledge, exceptional organizational skills, and meticulous attention to detail. The ideal candidate will also possess strong communication skills to effectively respond to client and attorney inquiries, resolve billing issues, and provide clear and accurate account information. Responsibilities include:

• Process firm invoices from pre-bill through finalization, including review, edits, and distribution to clients via email, mail, or electronic billing platforms, ensuring all required spreadsheets and expense documentation are included.
• Upload invoices and supporting documentation to third-party e-billing systems as required by client guidelines.
• Onboard new clients, matters, and timekeepers by setting up and maintaining records within Juris, ensuring data accuracy and timely updates.
• Process and review time and cost entries, ensuring compliance with firm policies and client billing requirements.
• Provide ad hoc billing and financial reports to attorneys, clients, and internal finance team members as requested.
• Assist with preparing and maintaining client budgets and responding to accrual requests from attorneys or clients.
• Ensure strict adherence to client billing guidelines and outside counsel requirements.
• Serve as a key contributor to the ongoing development, improvement, and documentation of billing processes, procedures, and internal controls.
• Assist with maintaining current billing system documentation and workflow guides.
• Participate in special projects and initiatives as assigned.
• Perform additional duties as requested by management.
• Other responsibilities requested by Management.

Requirements

• Bachelor’s degree in Accounting required.
• Minimum of 3–5 years of billing experience, preferably within a law firm or professional services environment.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Adobe Acrobat.
• Strong experience managing e-billing through third-party platforms such as Bottomline, CounselLink, Legal Tracker, or similar systems.
• Familiarity with legal e-billing and financial software; Juris experience strongly preferred.
• Filevine or document management system experience preferred.
• High level of analytical, problem-solving, and troubleshooting skills.
• Exceptional attention to detail with strong organizational and time management abilities.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills with a professional and client-focused demeanor.
• Demonstrated ability to work independently, take initiative, and exercise sound judgment.
• Commitment to continuous personal and professional development.

The firm’s expected salary range for this position is $55,000-$70,000. Actual salary will be determined based on education, experience, internal equity and other job-related factors, consistent with applicable law. The firm offers benefits including comprehensive health, vision, and dental insurance, life and disability insurance, 401(k) retirement savings, and paid time off and holidays.

This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time. Work occasionally requires more than 40 hours per week to perform the essential duties of the position.

CMBG3 Law P.C. is committed to fostering a diverse, equitable, and inclusive workplace consistent with the principles of the American Bar Association and the Mansfield Rule. We encourage applications from candidates of all backgrounds, including those historically underrepresented in the legal profession. Employment decisions are based on merit, qualifications, and business needs, without regard to race, color, religion, sex, gender identity or expression, sexual orientation, age, disability, veteran status, or any other protected status.

Qualified applicants must be able to complete essential duties and responsibilities with or without reasonable accommodation(s).