Job Description

About us

1. Accounts Payable ProcessingExecute end-to-end Accounts Payable processing within the defined lead time to ensure timely and accurate vendor payments.Maintain compliance with internal controls, standard operating procedures (SOPs), and Finance requirements during every AP transaction. 2. Trip Validation and Billing AccuracyReview and validate all completed trips to ensure that each trip record is complete, accurate, and eligible for payment.Verify trip-related data including status, utilization, service level, applied rates, supporting documents, and other contractual parameters.Recalculate trip costs as required to confirm accuracy, ensuring 100% cost validation before approval. 3. Billing Coordination and Issue ResolutionMonitor and track trip statuses and proactively communicate with internal stakeholders regarding billing clarifications, discrepancies, or required documentation.Respond to vendor inquiries and provide clear, timely resolutions to Billing and Accounts Payable concerns.Analyze issues affecting payment processing and implement corrective actions to prevent recurrence. 4. Invoice Management and Financial TimelinesPrepare and submit vendor invoices to Finance in alignment with monthly cut-offs, ensuring compliance with Gross Profit (GP) and financial reporting timelines.Maintain proper documentation and audit trails for all billing transactions to support transparency and future reference. 5. Reporting & TrackingUpdate billing trackers and dashboards (pending items, submissions, discrepancies).Provide daily/weekly/monthly billing status reports to management.Monitor billing aging and pending items that may affect truckers billings. 6. Continuous Improvement and ComplianceIdentify process gaps and recommend improvements to enhance billing accuracy, vendor turnaround time, and overall AP efficiency.Support internal and external audits by providing accurate and complete billing records as requested.Participate in process enhancement initiatives to improve billing accuracy and cycle time.Support testing for new system features or changes in current system. 1. Billing Preparation & Validation Prepare and process customer invoices based on approved supporting documents (e.g., TMS Data, Reverse Billing Data, Email Advisory, Rate Cards).Verify accuracy of transactions versus rate cardsReconcile discrepancies between TMS, S4HANA, and Operations before invoice generation.Ensure compliance with customer-specific billing requirements (PO, approval emails, sequence, templates).Validate completeness of billing documents and submit within billing cut-off schedules. 2. Data Reconciliation & Issue ResolutionInvestigate billing variances, missing data, rate gaps, duplicate entries, or system mismatches.Coordinate with Operations, IT, Rates Management, and Finance for corrections or clarifications.Manage exceptions (e.g STO issues, trip reversals, rate discrepancies)Track pending items and follow up stakeholders until closure. 3. Customer Coordination & SupportCoordinate with internal and external customers regarding billing concerns or requirements.Provide billing summaries, supporting documents, and clarifications as needed.Support audit requests or customer disputes by providing complete documentation. 4. Documentation & ComplianceEnsure all billing submissions meet audit, compliance, and internal control guidelines.Maintain documentation repository per account (approvals, rate updates, SOAs, trackers).Protect revenue through accurate validation and proper controls to avoid leakage. 5. Reporting & TrackingUpdate billing trackers and dashboards (pending items, submissions, discrepancies).Provide daily/weekly/monthly billing status reports to management.Monitor billing aeging and pending items that may affect revenue recognition.

Responsibilities

Strong knowledge of TMS, S4HANA, SAP, DIGIHAUL or related systems· Advanced MS Excel (pivot tables, formulas, analysis)· Strong analytical and reconciliation skills

Requirements

Bachelor’s degree in Accountancy, Finance, Business Administration, or related field.· Strong understanding of end-to-end billing· Good stakeholder coordination· High level of integrity and professionalism · Ability to work under pressure and meet tight deadlines· Problem-solving for standard exceptions· System proficiency (TMS, S4HANA, Excel)