Job Description

Billing Coordinator (Construction) | Monsey, NY · $75,000–$85,000

About the Role: This role owns the billing and compliance side of construction projects from award through final payment. The Construction Billing Coordinator keeps contracts, progress billing, and collections on track, working closely with project managers, accounting, customers, and general contractors to make sure every project stays compliant and gets paid.

Key Responsibilities

Billing & Collections

• Prepare and submit progress billings, payment applications, and related invoices
• Track billing from submission through approval and payment
• Follow up on outstanding balances, retainage, and payment status with customers and contractors

Contracts & Compliance

• Review and manage contract setup, credit requirements, and compliance documentation
• Track change orders and ensure they're reflected in contract value and billing
• Prepare lien waivers and manage related payment-protection documentation

Coordination & Reporting

• Work with project managers, accounting, and outside contacts to gather billing information and approvals
• Maintain reporting on open contracts, billing deadlines, and outstanding items
• Flag billing or compliance issues before they become financial risks

Qualifications

• Experience with construction billing, contract administration, or accounts receivable
• Strong attention to detail and comfort reconciling numbers across contracts, invoices, and payments
• Good communication skills and the ability to follow through on multiple projects at once
• Experience with construction billing software or GC portals is a plus, not required

Interested? Send your resume to: Mendy@bhirednyc.com