Job Description

You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That’s why we’re looking for a Billing Coordinator to coordinate the billing process for all assigned billing attorneys including preparation of client bills to effectively and efficiently meet the needs of the legal staff and firm clients.

The ideal candidate will be responsible for...

• Reviewing bill requests, identifying matters with escrow and/or unapplied cash balances; identifying inconsistencies or errors on bill requests and working through to resolution
• Performing regular and consistent follow up with assigned billing attorneys to ensure bills are received in Accounting and processed in accordance with monthly billing deadlines
• Processing all draft bill edits including transfers of fee and/or disbursement entries to correct client/matter(s) as submitted on bill request
• Communicating directly with clients as needed to assist in answering questions, providing data, and or maximizing billing efficiency
• Processing monthly e-billing for assigned matters
• Providing ad-hoc reporting and account analysis on matters of responsibility

The successful candidate will demonstrate...

• Minimum of two years previous accounting experience required, including e-billing experience
• Thorough understanding of bill processing and electronic billing processes, including the creation of LEDES files and using third party e-billing submission systems
• Working knowledge of Word, Excel and Outlook
• Legal billing experience with Aderant or Elite a plus
• Ability to review, interpret and implement client billing guidelines
• Intermediate mathematical skills; strong customer service and communication skills
• Ability to interact with individuals at all levels of the organization as well as client contacts

Pay Range for Candidates in Baltimore, MD: $75,000 - $90,000 per year

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Additional compensation may include discretionary bonuses and overtime, if eligible. Overtime wages earned will be paid in compliance with applicable law.

Committing your time and talent is no small matter—at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees’ well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable’s benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm’s benefit offerings upon hire.

Qualifications

Education Requirements

• High school diploma or equivalent

Skills & Technical Requirements

• Minimum of 2 years previous accounting experience required, including e billing experience
• Working knowledge of Word, Excel and Outlook required
• Thorough understanding of bill processing including policies and procedures associated with same
• Thorough understanding of electronic billing processes, including the creation of LEDES files and using third party e-billing submission systems.
• Ability to review, interpret and implement client billing guidelines
• Intermediate mathematical skills
• Data entry skills
• Ability to communicate in both verbal and written form, including ability to respond to billing inquiries via e-mail, in-person or over the telephone
• Meticulous attention to detail
• Ability to interact with individuals at all levels of the organization as well as client contacts

Physical Requirements

• Work is mainly sedentary

Other Requirements

• Legal billing experience with Aderant or Elite a plus