Job Description

Be Part of What’s Next

Step into a role where precision meets impact—help power the business behind some of the world’s most iconic media brands. As a Billing Coordinator, you’ll play a key role in ensuring the accuracy and flow of advertising information that drives revenue and decision-making.

About Hearst Magazines (Why Us?)
Hearst Magazines’ portfolio of more than 30 iconic brands in the U.S.—including Cosmopolitan, ELLE, Esquire, Good Housekeeping, Harper’s BAZAAR, and Popular Mechanics — inspires, entertains, and builds new and bold experiences for an engaged and growing audience across digital, video, social and print, reaching nearly 130 million readers and site visitors each month. With sophisticated content creation, cutting-edge technology, and industry-leading data capabilities, we make media and products that move people across all platforms. We are a global media company that publishes nearly 200 magazine editions and 175 websites around the world—and together, we are shaping what’s next.

Key Responsibilities (What You’ll Do)

• Process and maintain advertising insertion orders, space contracts, verbal orders, and adjustments with a high degree of accuracy

• Collect, organize, and manage advertising data to support sales forecasting, budgeting, commissions, and invoicing

• Reconcile and verify advertising information across advertisers, agencies, sales teams, production, and financial departments

• Investigate and resolve discrepancies by collaborating with internal stakeholders

• Respond to inquiries from sales, production, AIS Support, and finance teams, providing timely and accurate information and reports

• Support invoicing processes by closing issues in Adpoint/SalesForce, including final reconciliation of ads and editorial paging

• Perform administrative and operational support tasks for the AISNY/CBS team as needed

Qualifications (What We’re Looking For)

• Bachelor’s degree in Accounting

• Experience in a business office, magazine publishing, or advertising agency environment is preferred, but not required

• Strong math and analytical skills with a high level of accuracy

• Excellent communication skills, both written and verbal

• Highly detail-oriented with strong organizational abilities and the ability to manage multiple priorities

• Fully in-office role based in Charlotte, NC

Benefits (What We Offer)

• Work with the Best:Collaborate with top-tier professionals across media, advertising, tech, fashion, lifestyle, and publishing, shaping the future of these dynamic industries.

• Grow Your Skills:Unlock your potential with access to innovative training programs, immersive workshops, and exclusive industry events.

• Work-Life Harmony:Enjoy the flexibility of hybrid work, empowering you to balance professional success with personal priorities.

• Foster Connection & Belonging:Join our Employee Resource Groups and help create a welcoming workplace where everyone feels valued and empowered.

• Wellness First:Prioritize your well-being with a comprehensive benefits package that includes medical, dental, and vision insurance from Day 1.

• Plan for Your Financial Future:Enjoy competitive financial perks, including a 401(k) plan with a generous company match.

The base salary for this role is between $52,000 - $54,000. The actual base pay offered is dependent upon many factors, such as: transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future.

Hearst is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.