Job Description

Job Summary: The Billing Associate is responsible for the compilation of data, calculation of fees and charges, and the creation of detailed invoices for billing purposes.

Essential Job Functions:

Perform bookkeeping tasks, including accurately posting data and maintaining records of invoices and supporting documents

Must verify accuracy of billing data, revise any errors, and prepare itemized bills or invoices

Generate and review purchase orders, scale tickets, charge slips, manifests, billing documents, shipping labels, credit memorandums, and credit forms

Resolve discrepancies in accounting records and proactively contact customers to obtain, verify, and update account information

Compute costs and calculate rates, credit terms, charges, or rates for goods or services to complete accurate billing documents, considering multiple companies

Posting data and keeping other relevant records

Creates itemized statements, bills, invoices, and other necessary billing documents.

Generates shipping labels and billing documents

Performs other related duties as assigned

Qualifications

Required:

High school diploma or equivalent

Valid Driver’s license in state of residency with acceptable driving record

Must be able to pass a pre-employment drug test and submit to the company random drug and alcohol program

Proficiency in basic computer skills including Microsoft Office applications specifically Excel, Google Workspace, and 10 key

Basic understanding of clerical and administrative procedures

Excellent written and verbal communication skills

Excellent organizational and time management skills

Ability to solve problems as they arise

Ability to thrive in a fast-paced and ever-changing environment

Preferred:

Entry level experience in a clerical or office administration role

Physical Requirements

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. Must be able to remain in a stationary position for extended period. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator, and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 20 pounds.

Work Environment: The duties of this job are performed primarily in an office environment and occasionally, in a commercial motor vehicle terminal operations environment thereby experiencing some minor to moderate level of noise due to office/CMV equipment. Exposure to various climate conditions, fumes, dust, odors, oil/grease, and gasses.