Billing & Accounting Operations Associate

BL Companies is growing and seeking a Billing & Accounting Operations Associate to join our Finance team.

In this role, you will be responsible for project billing and maintaining accurate financial records, ensuring precise invoicing, timely payments, and compliance with contracts and audit requirements.

To be successful, you must thrive in a fast-paced, deadline-driven environment, demonstrate strong attention to detail, and manage multiple projects efficiently.

Responsibilities

• Establish and maintain project and billing information in accordance with signed contracts.
• Prepare client invoices, expense summaries, payment forms, and supporting documentation.
• Analyze and report on project management data, including profitability and contract budget summaries, for review with Project Managers and senior leadership.
• Process vendor and subconsultant invoices in the accounts payable system, ensuring proper documentation for setup and payment.
• Process employee expense reimbursements in adherence with corporate policies.
• Manage reporting requirements for certificates of insurance for BL Companies and subcontractors.
• Assist with various year-end audits, including:
  • Year-end financial reviews
  • State DOT project audits
  • Insurance audits
  • Other special projects
• Support compliance and documentation needs specific to Department of Transportation (DOT) and municipal billing requirements, ensuring accuracy and adherence to agency standards.

Required Experience

• Associate’s degree or higher in accounting, business, or related field, or equivalent work experience.
• Prior client billing and invoicing experience in the architecture, engineering, or construction industry is a plus.
• Knowledge of general accounting concepts.
• 3–5 years of accounting operations experience preferred.
• Strong team player who is flexible, goal-oriented, motivated, and eager to learn.
• Ability to present financial and billing information clearly and respond to questions from managers, staff, and client contacts.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong communication skills and comfort interacting with employees at all levels and client financial personnel.
• Ability to manage multiple assignments under tight monthly financial deadlines.
• Familiarity with the documentation, audit standards, and billing structures unique to DOT projects is a significant advantage.
• Experience with or knowledge of Department of Transportation (especially Connecticut DOT) and/or municipal invoicing is strongly preferred.

BL Companies is 100% employee owned, giving us a competitive edge and a unique distinction from most other companies. We offer a competitive benefit package which includes 6 paid holidays plus the week from Christmas to New Years paid, generous PTO, Medical, Dental and Vision insurance, disability insurance, life insurance, 401k matching, and our Employee Stock Ownership Plan. We are an ENR Top 500 firm that provides engineering, architecture, land surveying, and environmental consulting services to the public and private sectors. BL has 18 offices and is expanding.

Our employee owners are capable of being successful working in hybrid environments, and we are now offering opportunities to continue in this setting.