Job Description

The Property Administrator supports the daily operations of an industrial real estate portfolio by delivering excellent customer service, coordinating with internal teams and vendors, and managing key administrative and financial tasks. This role handles purchase orders, invoices, contract administration, customer and vendor records, and assists with tenant improvement and lease‑related documentation, and customer move‑ins and move‑outs.

Core Responsibilities

• Provide best in class customer service to customers, contractors and internal teams and support Manager(s) for the day-to-day operations.

• Embrace and pro-actively support to the Pure culture of environmental sustainability, and corporate and social responsibility.

• Work collaboratively and effectively with Accounts Payable, Accounts Receivable, Leasing, Finance, and Asset Management teams.

• Issue purchase orders (PO) as requested by Property Manager and send to vendor and process invoices related to all operating expenses. Manage and collect vendor set up forms on behalf of AP Team.

• Complete monthly accruals. Assist with any inquiry related to the annual budget process. Prepare and update the annual contract budget spreadsheet as directed by the Finance team.

• General comprehension of lease agreements, identify the sections referencing payments (i.e. Tenant Allowances, customer deposits, refunds etc.) and assist with the preparation of the documentation related to such payments.

• Assist with the administration and tracking of customer move-ins and move-outs.

• Prepare service contracts and ensure administrative follow up of signatures and ensure rigorous monitoring of contract expiries).

• Regular maintenance and updating of customer and vendor information, timely coordination with CertiSync and VendorPM and assisting with customer follow ups for collection of the HVAC Maintenance reports.

• Assist in coordinating site visits, tours and access for work related jobs to space with customers and Operations, Construction, Leasing, Asset Management Team or contractor access.

• Work closely with the Property Managers to prepare the necessary documents for the transfer of legal disputed files.

• Work with customers responsible for paying property tax bills. Request proof of payment from them and provide the necessary documents to the accounting team.

• Work with Customer Experience Team and Sustainability Team in distributing Pure notices to all customers, monthly and quarterly.

• Monthly maintenance of Utility Tracker, verifying customer move ins/outs and GLs. Assist with utility transfer forms.

• Other duties as directed.

Required Skills and Experience

• Preferred minimum of 3 years’ experience in the commercial property management industry with mid-large sized portfolio’s (industrial experience is an asset);

• Bachelor’s degree in business administration, project management, or industry related education an asset;

• Able to work in a fast-paced environment and handle multiple projects while maintaining accuracy;

• Collaborative team player with strong interpersonal and communication skills;

• Excellent verbal and written communication skills in French and English;

• Proficiency in Microsoft Office;

• Proficiency in Yardi or similar platform an asset;

• Strong analytical and problem-solving skills;

• First class customer service skills;

• Ability to deliver on assignments in a timely manner;

• Strong ability to manage time and prioritize tasks.

Why You’ll Love Working Here

At Pure Industrial, we are people-first. We’re proud to be recognized as one of Canada’s Top Employers and a Great Place to Work - recognition that reflects the culture we’ve built, rooted in respect, collaboration, inclusion, and growth.

We support our employees with a thoughtfully designed total rewards offering that goes beyond traditional compensation, recognizing contributions, supporting well-being, and enabling growth across the business.

• Comprehensive benefits and wellness programs
• RRSP matching to help you plan your future
• Vacation, personal and volunteer days to support work-life balance
• Ongoing learning, development, and career progression opportunities
• A flexible, supportive environment where your contributions have impact
• A premium, modern workplace designed to elevate your everyday experience
• Recognition that matters—brought to life through events and company offsites

Our people are what makes us different. At Pure Industrial we are committed to workplace diversity and inclusion within our organization; therefore, we encourage all qualified persons from all backgrounds to apply. Accommodations are available, upon request, to all applicants with disabilities throughout our hiring process. Successful applicants will also be subject to a background check.