Job Description

• Greet every guest, client, and employee with a bright, genuine smile, ensuring they feel valued and immediately at home while keeping professional demeanor 
• Manage our clients check-in process, ensuring all guests receive the appropriate visitor badge and safety vest.
• Manage the front desk area, maintain reception logs, and assist visitors with any inquiries.
• Answer, screen, and direct incoming calls efficiently, and respond to emails with a professional and upbeat tone
• Manage the conference room schedule, ensuring all meetings begin on time and the spaces are properly prepared.
• Keep the reception area pristine, organized, and beautifully presented to reflect our company’s high standards.
• Monitor and maintain inventory of office supplies, placing orders as needed.
• Restock and organize the office breakroom and kitchen to ensure they are tidy and well-stocked.
• Sort and distribute daily mail, packages, and deliveries.
• Exhibit a proactive, open-minded attitude toward learning new office operations.
• Assist the back-office team by taking on additional administrative tasks.
• Assist with filing, organizing office documents, and managing office supplies.
• Communicate effectively with team members to identify where assistance is needed most.
• Eventually transition into handling regular data entry and processing company invoices once settled in your primary role.

• High School degree and some college 
• An outgoing personality with a high level of energy and a "can-do" attitude.
• Impeccable verbal and written communication skills with a polished, professional demeanor.
• Proven experience as a Receptionist, Front Office Representative, or in a similar customer-facing role.
• Highly adaptable and eager to learn new skills across different departments.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
• Punctual, reliable, and able to multitask in a busy environment.
• Bilingual in English and Spanish is required