Job Description

Hiring: Full-time Bilingual Executive Sales Assistant - Remote - $9,000 to $14,400/yr

🚀 About the Client 🚀

🌿 Transformational Leadership Retreats – Immersive, high-impact experiences designed for executives and teams.
📈 Rapid Growth Mode – Scaling retreat volume year-over-year with increasing enterprise demand.
🌎 Global Executive Audience – Serving leaders seeking clarity, resilience, and breakthrough performance.
🤝 Tight-Knit, Purpose-Driven Team – Collaborative, mission-aligned, and growth-oriented.
✨ Adventure Meets Professional Excellence – A culture that blends high standards with light-hearted energy.

🌟 About WeAssist 💡

🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.
🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.
❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.
🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

⚒️ Key Responsibilities of the Bilingual ESA 📝

📧 Email & Communication Management

📊 CRM & Administrative Support

🎨 Sales Presentations & Proposal Design

🔎 Lead Generation

📱 Social Media Management & Lead Growth

📅 Sales Support & Appointment Scheduling

👥 Guest Onboarding & Retreat Experience Support

Additional Information:

Review this Doc first!

How to Prepare for the Recruiting Process -

• https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit-tab=t.0#heading=h.gt6n5ybw2ujb

📢 Why Are They Hiring a Bilingual Executive Sales Assistant?

Our client is hiring an Executive Sales Assistant to elevate their sales engine through powerful outreach, strategic prospecting, and beautifully crafted client-facing materials. As retreat demand increases, they need someone who blends operational precision with creative execution. You’ll generate qualified leads using LinkedIn Sales Navigator, design polished sales presentations and proposals in Microsoft PowerPoint and Word, and ensure every quote sent to a client reflects the premium nature of their retreats.

This is more than a support role — it’s a growth-driving role. You’ll directly impact revenue, client experience, and brand perception.

And here’s the exciting part 🌴 — at some point, the person in this role will be invited to immerse themselves in one of the retreats. The team believes the best way to represent their experiences is to live them. You won’t just sell transformation — you’ll understand it firsthand.

✅Qualifications:

• 🔊 Spanish-speaking (Strongly Preferred) – Ability to communicate confidently in both English and Spanish
• 🎨 Strong design skills — advanced use of Microsoft PowerPoint and Canva
• 📂 Portfolio or sample works required (presentations + promotional materials)
• 🔎 Proven experience using LinkedIn Sales Navigator for lead generation
• 📱 Experience managing social media platforms for business growth
• ✍️ Strong written English — persuasive, clear, professional
• 📈 Experience supporting sales, marketing, or business development
• 🧠 Detail-oriented and highly organized
• 🤖 Comfortable using AI tools like ChatGPT

Responsibilities of the Bilingual Executive Sales Assistant:

Your responsibilities include:

• 📧 Email & Communication Management
  • Respond to retreat inquiries and coordinate next steps
  • Maintain organized inbox systems
  • Support follow-up cadence for pending proposals
  • Ensure professional, timely communication with prospects

• 📊 CRM & Administrative Support
  • Maintain updated contact records in CRM
  • Track key dates and client touchpoints
  • Assist with light reporting and sales tracking
  • Research conferences and events for brand growth opportunities
    
    
• 🎨 Sales Presentations & Proposal Design
  • Create polished, executive-level sales presentations in Microsoft PowerPoint
  • Design promotional materials using Canva (social graphics, event promotions, branded visuals)
    • Provide design samples/portfolio upon application
  • Develop structured, polished proposals and quotes in Microsoft Word
  • Translate retreat offerings into persuasive, well-designed client decks
  • Convert presentations and quotes into professional PDFs for client delivery
  • Maintain a template library for efficient proposal turnaround

• 🔎 Lead Generation
  • Use LinkedIn Sales Navigator to identify and qualify ideal prospects
  • Build and maintain targeted lead lists
  • Conduct company and decision-maker research
  • Track outreach and pipeline activity in CRM
  • Support enterprise-level retreat bookings through proactive prospecting

• 📱 Social Media Management & Lead Growth
  • Manage LinkedIn, Instagram, Facebook (and relevant platforms)
  • Create, schedule, and post engaging content consistently
  • Develop content that positions retreats as premium, transformational experiences
  • Respond to messages and inquiries in a timely manner
  • Engage strategically with prospects to generate inbound leads
  • Monitor performance and suggest improvements to grow visibility

• 📅 Sales Support & Appointment Scheduling
  • Schedule discovery calls and sales meetings
  • Track follow-ups and ensure no opportunity slips through the cracks
  • Shadow sales calls and capture notes/action items
  • Maintain CRM accuracy and pipeline hygiene
  • Monitor retreat quote follow-ups and confirm client decisions
    
    
• 👥 Guest Onboarding & Retreat Experience Support
  • Support onboarding of retreat guests
  • Send pre- and post-retreat surveys via Typeform
  • Follow up with guests who haven’t completed surveys
  • Export and organize survey data into spreadsheets
  • Consolidate feedback for internal review before retreats
  • Ensure smooth client experience from inquiry to retreat completion

🏡 Want to Know More About the Client?

Our client is a trailblazer in leadership transformation, designing immersive retreat experiences that help executives and teams reset, refocus, and rise. Based in a stunning natural setting, they blend movement, adventure, and reflection into powerful, life-changing leadership journeys. With more than 20 retreats hosted last year — and plans to nearly double that — they are scaling fast and expanding their impact.

Their work sits at the intersection of performance, clarity, and purpose. Every retreat is thoughtfully designed to spark breakthroughs — both personal and professional. Behind the scenes is a tight-knit, mission-driven team that thrives on authenticity, collaboration, and meaningful growth.

Joining this team means stepping into a company where purpose meets performance — and where your work directly fuels transformation.🌟

Company Culture and Core Values:

This is a team where performance and play coexist. They value people who bring both excellence and energy — who can execute at a high level while staying authentic and collaborative.
Here’s what matters most to them:

• ✅ Authenticity First – Show up as your real self. Own your strengths.
• 🎈 Light-Hearted & Playful – Creativity flows where joy lives.
• 🌄 Adventurous Spirit – Every challenge is an opportunity to grow.
• 🔎 Reveal, Don’t Conceal – Transparency over perfection. Always.

Together, they’re building something bold — a brand where creativity and craftsmanship go hand in hand.

What’s in it for you? 😏

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• 🌎 Permanent Remote Setup – Work from anywhere while staying connected to a fast-moving U.S. team.
• 🌱 Growth Opportunities – Scale alongside a rapidly expanding company.
• 🎯 Performance-Based Raises – Your results drive your rewards.
• 💼 Skill Expansion – Strengthen sales, design, and strategic outreach abilities.
• 💰 Commission Incentives – Participate in revenue wins.
• 🌎 Fully Remote – Work from anywhere while supporting a global audience.
• 🌴 Retreat Immersion Opportunity – Experience the transformation you help deliver.
• 💼 Coaching, Learning & Development – Unlock your full potential through ongoing mentorship and growth support.
• 🚀 A Team That Values Authenticity & Adventure – Work in an environment that celebrates creativity, exploration, and continuous learning.
• 💬 Open Communication & Light-Hearted Energy – Thrive in a culture where ideas are welcomed and collaboration feels natural.

Your next big opportunity starts here—ready to take the leap? 🚀

WeAssist: (Not your average Recruiting Firm…)

Started by Reef Colman just six years ago, is not your typical staffing agency...

We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 100 people. We help US businesses find skilled remote workers and connect these workers with good employers.

What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best

Perks:

• 13th Month Bonus (Wild right?! 🤯)
• Permanent work-from-home / remote set-up 🌴
• Health insurance 👨‍⚕️
• Dental insurance 🪥
• Mental health insurance 🧠
• Great starting salary 💰
• Growth opportunity 📈
• Performance-based raises 💸
• Prizes and bonuses 🏆
  
  

Specifics:

• Time
  • Full-time, AST time zone
  • This is a remote position so you can have the freedom to work from anywhere

• Miscellaneous
  • Attire - business casual when in meetings
  • Professional setup
    • Clean background
    • Good camera
    • Good microphone
    • Strong wifi

• Tech Stack
  • Must-Have:
    • Microsoft PowerPoint
    • Microsoft Word
    • Google Calendar
    • Gmail / Outlook
  • Nice-to-have:
    • Dropbox
    • LinkedIn Sales Navigator (HUGE PLUS!)
    • Typeform
    • Email Campaign Software
      • Wix , Mailchimp
    • AI Tools (e.g. ChatGPT)
      
      
• Compensation
  • Fixed Rate $9,000 to $14,400/yr