Job Description

Are you a proactive administrative professional with experience supporting U.S.-based leaders? We are looking for a Bilingual Executive Operations Assistant to act as a remote extension for fast-paced North American companies. This role is designed for a "Project Finisher"—someone who can take a rough idea or a Loom recording and turn it into a polished SOP, a trackable task, or a scheduled meeting. You will manage complex calendars, triage high-priority emails, and coordinate logistics to "buy back time" for your executive. If you have already worked with the U.S. market and are looking for a stable, high-energy environment in San Isidro to grow your career, this is your next step.

• Executive Coordination: Own daily email and calendar management, including triage, meeting coordination, and proactive follow-up.
• U.S. Market Liaison: Serve as a polished representative of the executive when communicating with U.S. vendors, partners, and customers.
• Project Tracking: Monitor "open loops" in Teams or Trello and follow through until each item is 100% completed.
• Travel & Logistics: Coordinate end-to-end travel arrangements and maintain executive preference files for future bookings.
• Documentation: Translate executive intent into clear deliverables like SOPs, checklists, and training materials using Loom and Microsoft 365.
• Process Support: Support the rollout of internal systems such as inventory tools, onboarding content, or receipt tracking workflows.

Requirements

• 3+ years of experience in administrative support, operations, or project coordination.
• Mandatory U.S. Exposure: Prior experience directly supporting C-Level executives, Founders, or Managers based in the United States
• English Fluency: Advanced/Fluent English (C1-C2) suitable for U.S. corporate communication.
• Technical Proficiency: Strong comfort within the Microsoft 365 environment (Teams, Outlook, SharePoint) and AI tools (ChatGPT, Claude, Gemini).
• Education: Bachelor’s degree in Business, Communications, or a related field.

Preferred Qualifications

• Experience with project tools like Trello, Notion, or HubSpot

Benefits

• Competitive Compensation: Stability with an indefinite contract and all legal benefits (CTS, Gratificación).
• Healthcare: Full private health insurance coverage through RIMAC EPS.
• Training: Ongoing development in AI-enhanced productivity and international business operations.
• Premier Location: Work in a modern, high-tech office and a high-energy multicultural team in the heart of San Isidro's financial district.