Job Description

POSITION: Bilingual Thrive Operations Coordinator

REPORTS TO: Director of Campus Operations

POSITION TYPE: 12-month

COMPENSATION: $19.86 - $23.37

EVERY OPPORTUNITY STARTS WITH A YES

At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of a high-performing, team-oriented culture.

Some quick stats about us:

· 21,650 Students

· 2,600 Team Members

· 16 Secondary Campuses

· 12 Elementary Campuses

· 91% Students Who Qualify for Free/Reduced-Price Lunch

· 96% Hispanic & African-American Students

· 99% Students Who Are Accepted to a 4-Year University

· 85% First-Generation College Students

· Ranked in the Top 100 High Schools in the Nation, U.S. News & World Report

We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options within Houston’s city limits serving our increasing population.

THE ROLE

When you join the YES Prep team, some of the exciting work and responsibilities will include:

Campus maintains or is above ADA

• Providing and/or supervising the creation of required reports for all school operations including, but not limited to, enrollment, attendance, funds accounting;
• Picking up attendance rosters, and calling absent students’ guardians in an effort to get students to school quickly and determine 1) why the student is absent, 2) if there is anyone to bring the student to school and 3) inform the guardian of the consequences of the student not attending school regularly;
• Communicating with teachers to ensure attendance is taken accurately and on time
• Making all changes necessary in the attendance database for each student’s home campus;
• Serving as a liaison between campus personnel and Home Office on all attendance-related issues;
• Playing an active role in communicating absences to all stakeholders

All supporting documents are collected and organized by PEIMS reporting code

• Thinking strategically about operational systems and providing recommendations for increased efficiency, staff satisfaction and preserving data integrity; 
• Maintaining attendance and generate reports for school leadership;
• Collecting student excuse notes, making all changes necessary in attendance database, filing them appropriately;
• Checking and reviewing a variety of data for accuracy, completeness, and conformance to established standards and procedures;
• Assisting in maintenance of school-based records, including grades;
• Ensuring compliance with all state, federal and organizational policies and procedures with regards to student data;
• 100% of student errors resolved prior to PEIMS submissions;

Expenses are within the approved budget and compliant

• Support Director of Campus Operations with finance related tasks such as credit card reconciliation, revenue tracking, purchasing and receiving;

Campus safety is prioritized 100% of the time

• Training will be provided to serve as the medical designee back up for minor student issues and concerns as they arise on campus;
• Ensure all locations on campus are free of clutter and well organized, ready to receive visitors;
• Warmly greet and assist all visitors, and sign them into Raptor;
• Answering and processing all incoming calls in an efficient and rapid manner;
• Calling families to notify them of any students needing to leave early;

Specific measurable system implementation

• Overseeing daily administrative operations and resolving problems related to day-to-day operations;
• Preparing onboarding materials for students and families;
• Communicate transportation needs for new students that onboard and as students return to their home campus;
• Communicate bus routes to families and work with transportation to resolve any challenges;
• Organize breakfast and lunch rosters and provide counts to Child Nutrition;
• Additional duties as assigned.

THE PERSON

We seek staff with a multitude of backgrounds, talents, interests, and ideas. Certain traits consistently shine through for our most successful employees: passion for the mission, drive for results, care for students, resilience, and humility. Other traits needed and desired for this role are:

MUST HAVES

• 1-3 years of business, operational, or managerial experience 
• Knowledge of finance, accounting, budgeting, and cost control procedures 
• Knowledge of the laws, rules, procedures, and programs specifically related to the business operation of public schools in Texas
• Ability to analyze, develop, establish, and maintain efficient office workflow and administrative processes
• Ability to maintain the highest level of confidentiality
• Fluent in Spanish
• Ability to exercise excellent judgment in decision-making
• Belief in and commitment to the mission and core value of YES Prep Public Schools
• Openness to giving and receiving frequent feedback
• Ability to maintain emotional control under stress
• Ability to work urgently in a fast-paced and results-oriented environment
• Ability to juggle multiple tasks and initiatives at once
• Demonstrated ability to work on a team
• A dedication to learn, grow, and develop as a professional

THE PERKS

· Compensation – This position is a non-exempt, hourly position; offers commensurate with experience.

· Health and Supplemental Insurance – A $0 monthly medical option that includes $600 towards a Health Savings Account, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20+ hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.

· Retirement Plans – Participation in Teacher Retirement System of Texas and a 457b Retirement Plan.

· Paid Time Off – Employees working 20+ hours a week receive 15 days of Paid Time Off in addition to the system closures during the Academic Calendar.

Please note, part-time hourly employees (working fewer than 40 hours/week) do not receive pay during system closures. Additionally, 10- and 11-month hourly employees do not receive pay during the months in which they are not working.

· Paid Leave Programming – In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid out at 100%, based on eligibility and tenure.

· Professional Development - YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.

· Award Winning Culture – The strong cultures of our campuses and Home Office are just one of many reasons we were named Houston’s Best Place to work in 2018, 2019, and 2021. We won the 2012 Broad Prize for Excellence in Urban Education and were a 2016 finalist as well.

YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood.