Job Description

Bid & Tender Assistant

Department: Operations

Employment Type: Permanent - Full Time

Location: Manchester Office

Reporting To: Raj Ghaly

Menzies is an equal opportunities employer which means that we recruit, employ, train, pay, and promote regardless of race, religion, national origin, gender, sexual orientation, disability or age. We are building a first-class team and, to do so, we know that we need a diverse mix of talented people doing their best work.

If you’re ready to make an impact, lead with purpose, and work in a place where your voice truly matters, keep reading!


We have a great opportunity for a Bid & Tender Assistant to join our team in the Manchester office.

This is an opportunity to provide structured administration, compliance and pipeline support to ensure the efficient operation of the Northwest bid function. The role supports opportunity identification, CRM integrity, document preparation, portal compliance and reporting accuracy in line with the firm’s formal Bid Process.

Why Menzies?
At Menzies, our culture is our cornerstone We blend technical excellence with genuine care for our people and clients. With over 1000 colleagues in the UK, we’ve built a culture based on shared values and mutual respect. Here’s why you’ll love working with us:🌟 People First Our work-life balance isn’t just talk. From agile working to generous leave, we create space for what matters to you and this is why we were recognised as one of the Best Places to Work 2024 and 2025
🌟 Work with Inspiring Clients You’ll be working with a range of clients so no two days will be the same.
🌟 Collaborate Across The Firm Working with various people across the firm to raise the profile of Menzies Academy
🌟 Innovate with Purpose We’re always looking for better ways to work—leveraging tech, simplifying complexities, and delivering value.
🌟 Empathy at Our Core We don’t just serve our clients; we build trusted relationships that stand the test of time.

Key Responsibilities

You’ll play a key role in supporting the firm’s growth by helping us identify, manage and deliver high-quality opportunities. Working closely with the wider team, you’ll ensure our processes, data and submissions are accurate, compliant and consistently delivered to a high standard.
✅ Identifying and tracking opportunities
Monitor procurement portals and opportunity sources, ensuring all opportunities are accurately recorded, tracked and maintained across our systems.
✅ Maintaining high-quality CRM data
Take ownership of HubSpot data, ensuring all opportunities, submissions and outcomes are up to date and aligned with internal trackers to support effective reporting and forecasting.
✅ Supporting bid submissions
Assist with the preparation of submissions, including document collation, formatting, proofreading and background research to ensure a professional and tailored output.
✅ Managing compliance and documentation
Maintain procurement portals and frameworks, ensuring all required documentation, accreditations and insurance records are current, accurate and audit ready.
✅ Monitoring key deadlines and renewals
Track expiry dates and renewal schedules, proactively flagging upcoming deadlines to ensure continued compliance.
✅ Providing reporting and governance support
Update systems with outcomes and feedback and support the production of management information and compliance reporting.

Skills, Knowledge & Expertise

Skills

• Highly organised with the ability to manage multiple tasks and deadlines
• Strong attention to detail and commitment to accuracy and compliance
• Confident using data and systems, with CRM experience (HubSpot desirable)
• Strong communication skills and ability to work collaboratively
• Proactive, self-motivated and open to feedback

Experience

• Experience working in a structured, deadline-driven environment
• Experience supporting document preparation and proofreading
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• CRM or database experience (desirable)
• Professional services or regulated environment experience (desirable)

Travel

• Willingness to travel to other offices as required

Job Benefits

At Menzies, we know that success starts with our people. That’s why we offer:
🌍 Career Development From learning opportunities to career coaching, we’ll help you achieve your goals.
🌍 Competitive Benefits Private medical cover, pension matching, and enhanced parental leave, to name a few.
🌍 Flexibility That Works for You Agile working is embedded in our culture.
🌍 Perks That Go Beyond From volunteering days to wellbeing initiatives, we care about your whole self.

To find out more about our benefits please read here