Job Description

Bid & Proposal Specialist

Department: Bid & Proposal

Employment Type: Full Time

Location: India - Gurugram

At Utilities One, we are driven by innovation, operational excellence, and a commitment to building the future of critical infrastructure. As a trusted turnkey solutions provider across telecom, power, water, renewable energy, and data center sectors, we deliver high-quality services that connect and empower communities. In addition to our core operations, we offer specialized consulting services that help our clients design, optimize, and execute complex infrastructure projects with confidence and precision. We believe our greatest strength is our people — a team of dedicated professionals who bring expertise, collaboration, and integrity to everything they do. Join us and become part of a growing organization where your contributions make a meaningful impact.

We are seeking a highly motivated and detail-oriented Bid & Proposal Specialist to join our team. In this role, you will support the development of competitive proposals and bids by working closely with cross-company teams, including managers based in the United States. You will play a crucial role in ensuring our proposals are strategic, compliant, and aligned with Utilities One’s objectives.

This position requires exceptional communication skills, an ability to manage multiple priorities under tight deadlines, and a keen eye for detail.

Key Responsibilities

• Proposal Development Collaborate with internal technical experts, sales, finance, and legal teams to compile and prepare competitive proposals and bids.
• Cross-Functional Collaboration Work closely with U.S. based managers and international teams to ensure all required inputs are gathered and aligned with client requirements.
• Proposal Writing and Editing Draft, edit, and proofread proposal content to ensure clarity, accuracy, and alignment with Utilities One’s standards.
• Compliance and Quality Assurance Ensure all proposals meet regulatory, client, and company compliance requirements, maintaining a high level of quality and professionalism.
• Timeline Management Track and meet submission deadlines by effectively coordinating with multiple stakeholders.
• Market Research Conduct research to understand client needs, industry trends, and competitor strategies to strengthen proposal positioning.
• Presentation Support Assist in the preparation of presentations for senior management and external stakeholders to showcase proposal strategies.
• Process Improvement Continuously improve the proposal development process by implementing best practices and lessons learned.
• Utilities One Values Embrace and uphold the company’s core values of safety, integrity, accountability, and teamwork in all aspects of the role.

Skills, Knowledge and Expertise

• Education Bachelor’s degree in Business Administration, Engineering, Communications, or a related field is preferred.
• Experience At least 1 year of experience in international bid and proposal development.
• Industry Knowledge Experience in Telecom, Water, or Power utilities will be a plus.
• Communication Skills Strong written and verbal communication skills in English; additional language proficiency is an asset.
• Technical Skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with proposal management software/tools.
• Project Management Demonstrated ability to manage multiple projects with varying priorities under strict deadlines.
• Analytical Thinking Strong analytical skills and the ability to interpret complex technical and financial information.
• Collaboration Proven ability to work effectively with cross-functional teams across different locations and time zones.
• Attention to Detail Exceptional organizational skills and a high degree of accuracy in reviewing and preparing documentation.
• Adaptability Ability to thrive in a fast-paced, dynamic environment with a results-oriented mindset.

Work schedule:Monday - Friday from 6:30 PM till 2:30 AM

Benefits

• Competitive salary package;
• Being part of an international, dynamic work environment;
• Professional development (seminars, courses);
• Opportunity to work in a fast-growing international company with significant impact in its industry.