Job Description

The Bidding team at Oxford Policy Management is currently seeking a Bid Officer on a fixed-term basis for 12 months

The position will be located at our Islamabad- Pakistan office

We are an international development consultancy working to improve lives through sustainable policy change in low- and middle-income countries. Our vision is for fair public policy that benefits both people and the planet.

Through our global network of offices, we work in partnership with national stakeholders and decision makers to research, design, implement and evaluate impactful public policy. We draw on our local and international sector experts to provide the very best evidence-based support. We deliver projects with expert knowledge and experience, and can be relied upon for excellence in all aspects of project delivery. We work collaboratively, with ambition, to help deliver impactful public policy that will bring about lasting change.

The Bid Officer's role is responsible for leading support on assigned bids from pre-positioning, through to the conclusion of contract negotiations, including provision of advice, guidance, bid management, and relationship management of consultants and externals.

Working Closely with Senior Bid Managers and our consulting staff, the Bid Officer will specialize in bidding for our key clients including supporting multiple large value priority bids - providing focus for prepositioning activities and pipeline monitoring.

As a Bid Officer at OPM you will:

• Provide administrative support to the planning, organization and monitoring of all aspects of bidding process from pre-positioning, Expression of Interest & Tender through to the conclusion of contract negotiations.
• Ensure consistent & efficient implementation of processes/procedures, utilizing bidding tools and resources
• Provide quality assurance checks and reviews by reviewing proposals and other tender documents before submission
• Provide support for multiple large, complex or strategic priority projects, with involvement from go/no-go decision through to contract negotiations and review
• Undertake procurement searches and market analysis for key clients to identify project opportunities for the company.
• Provide administration support on large complex projects for expressions of interests and tenders for a variety of different donors (e.g. FCDO, EU, World Bank, UN, ADB etc.). This will include sourcing and tailoring relevant capacity statements, formatting & tailoring of CVs, searching & tailoring project references, and completed supplier specific forms as required by the client concerned.
• Develop and manage the bid timetable, managing inputs and suppliers as appropriate to ensure all key milestones are met
• Collaborate closely at all stages of the bid management process with the Opportunity Lead and Bid Managers, ensuring close collaboration with different departments/teams as appropriate (i.e. Legal, HR, PMO, and Finance)
• Provide support to the consultants in developing the project budgets, providing advice and guidance as appropriate
• Use and maintaining bidding data and internal CRM systems and databases
• Demonstrate OPM’s values, have a passion for social impact.

Key Qualifications / Experience / Skills / Behaviours

• Education to degree level in a subject relevant to OPM’s work desirable (although not required)
• Research skills desirable
• Knowledge and experience of the international development business would be desirable.
• Experience of bidding for international clients in Development Aid
• Flexibility to cope with several tasks simultaneously to agreed deadlines
• Pro-active & flexible approach to work: ability to work on own initiative
• Excellent organization & administrative skills with strong attention to detail, strong time management / prioritization skills & evidence of previous experience
• Experience of budgeting would be desirable
• MS Office, particularly advanced levels of Word, Excel and PowerPoint
• Written skills including ability to summarize complex documents
• High standard of both written and spoken English
• Editing and proof-reading skills & high level of accuracy
• Professional with strong communication skills with the ability to deal with people at all levels
• Ability to work effectively as part of a team

Our Offer

• We enable colleagues’ capacity to grow professionally through enhanced learning resources, opportunities to work cross functionally, and space to engage with a range of internal and external industry events.
• Our non-hierarchical culture values support, collaboration, intellectual curiosity, and a rich diversity of perspectives.
• We provide an exceptionally generous annual leave entitlement and a hybrid working model to encourage and enable healthy work/life balance.
• Wellbeing resources including a global Employee Assistance Programme and access to the UnMind app.
• Competitive salary and contributory pension scheme.

We are strengthened by the diversity of colleagues across our global business and are committed to being an equal opportunities employer, promoting a diverse and inclusive workplace for all.

Our recruitment practices reflect our ambition to make the international development sector more inclusive and firm belief that our work delivers the best outcomes when we actively include a diversity of perspectives and experiences.

Application

If you share our vision for fair public policy that benefits both people and planet, we would love to hear from you.

Please submit your application through our careers’ site by the closing date or We review and interview applicants on a rolling basis and encourage you to apply by way of CV via our careers site at the earliest.

We may close this advertisement before the published closing date, should a suitable candidate be identified.

Unfortunately, we are unable to provide visa sponsorship for this role and candidates must have a pre-existing right to work in Pakistan for their application to be considered.

Oxford Policy Management is committed to promoting equity, diversity, and inclusion at every level of the business. Should you require adjustments to make the application process more accessible please inform us through completing this form or scan the QR code below.