Job Description

At Buchan, we believe in shaping places that have a life of their own. That pulsate with the thrum of energy and momentum. That push progress and uplift the people in them. That create echoes of growth and ripples of positive impact – now and far into the future. We are a global team of design experts. Inherently creative and curious, we enable collective knowledge and experience to create dynamic places that thrive. Our culture is shaped and led by our people. We empower our people to design a brighter, more sustainable future that influences life in our cities for the benefit of people and planet.

Values

Our core values express who we are and what we stand for.

• Creativity : Allowing free thinking and expression to find new, innovative and exciting design solutions
• Vision : Thinking about the future and how we can improve it today
• Leadership : Being bold, having the needed conversation to make people’s lives and the planet better
• Resilience : Going the extra step, pushing the boundaries to realise our full potential
• Positive Impact : Taking the opportunity to create a positive impact where possible

As part of the Business Development & Marketing team, the Bid Coordinator is responsible for coordinating bid and marketing collateral, as part of the team, from initial inquiry to submission, ensuring deadlines are met. This will include compiling and formatting bid documents, such as tender submissions, capability statements, presentations and supporting collateral (project sheets,
resumes etc). Additionally, this role will help maintain a database of past bids, client information and feedback to improve future submissions. Working confidently in Indesign is paramount.

The Bid Coordinator will also support the firm’s client development strategies when required, creating dynamic marketing materials, supporting innovative business development campaigns, key events and beyond. This position will work closely with the Content Coordinator and overall Business
Development Team, Principals, and Shared Services to ensure that all submissions are comprehensive, competitive and align with Buchan’s strategic goals.

Responsibilities:

• Submission coordination and production
• Coordinate and support client outreach, B2B events and meet and greet activities for consultants and other industry partners as required.
• Brand/Promotions support - contribute to brand, awards, publications, promotional materials, bid & marketing collateral

Qualifications:

• 4+ years’ experience in an equivalent role
• Experience in preparing tenders, proposals and submissions, presentations, and other marketing collateral
• Strong written and verbal communication skills
• Attention to detail
• Experience in the Design / Architectural or related industry an advantage
• Experience in CRM / database activities
• Required software skills: InDesign, Photoshop, Word, Excel, Outlook / Teams, Sharepoint
• Desired software skills: Deltek Vantagepoint, Powerpoint, Illustrator, Digital Asset Management (DAM) systems

Benefits:

• Competitive, industry benchmarked, salaries
• Support for training, registration and professional memberships
• Social and community engagement activities
• Paid parental leave
• Employee assistance program
• Employee referral program
• Flexible working agreements

Applications are reviewed as they are received and interviews held as candidates are shortlisted. Due to the number of applications received, we may not be able to respond to you directly and only shortlisted candidates may be contacted. No agencies please.

Please apply via the Buchan Job Board on the Employment Hero platform.