Job Description

Job Title: Bid Coordinator

Location: [City, State or Remote]
Department: Presales / Business Development
Reports To: [Presales Manager / Head of Presales / Director of Business Development]
Employment Type: [Full-Time]

We are seeking a detail-oriented and highly organized Bid Coordinator to join our Presales team This role plays a critical part in supporting the development of high-quality, customer-focused bids and proposals for our IT services business.

The ideal candidate will have prior experience coordinating complex responses for IT infrastructure or application services, and will be comfortable working across sales, technical, and delivery functions to ensure submissions meet both client requirements and internal standards.

Key Responsibilities

• Coordinate the full lifecycle of bids, proposals, and RFP/RFI responses, ensuring timely and complete submissions.
• Collaborate with presales consultants, solution architects, sales leads, and delivery teams to gather content and align responses with client needs.
• Review and interpret RFP/RFI requirements and manage the response plan and schedule.
• Organize and format technical and commercial content into clear, compliant, and compelling documents.
• Contribute to the creation of executive summaries, solution overviews, and value propositions with input from technical and business teams.
• Ensure all proposals reflect best practices in structure, style, and accuracy.
• Maintain and manage content libraries, case studies, templates, and past responses for reuse.
• Track submission outcomes and client feedback to help drive improvements in future bids.

Required Skills & Experience

• 4+ years of experience in bid coordination, proposal writing, or presales support, ideally in an IT services or technology environment.
• Working knowledge of IT infrastructure (e.g., cloud, data center, networks) or enterprise applications (e.g., ERP, CRM, custom app development).
• Strong project management skills with the ability to handle multiple deadlines and stakeholders.
• Excellent written and verbal communication skills, with a high level of attention to detail.
• Proficient in Microsoft Office Suite (Word, PowerPoint, Excel); experience with CRM or bid tools (e.g., Salesforce, RFPIO) is a plus.
• Ability to collaborate effectively with technical and non-technical teams.

Preferred Qualifications

• Experience responding to RFPs for managed services, cloud solutions, or custom application development.
• Familiarity with presales processes and proposal best practices.
• APMP certification or similar training is a plus.
• Exposure to both private and public sector bid environments.