Job Description
Bibliographic Services Specialist
Application Deadline: 3 September 2026
Department: Collections
Employment Type: Full Time
Location: Midtown
Reporting To: Tova Aragon
Compensation: $47,385 - $59,231 / year
Working at the Poudre Libraries is about being part of a dynamic organization that is transforming the community and having fun along the way. You’ll be instrumental in helping our library customers connect to the ideas, information, and resources that spark their curiosity and support lifelong learning. More than 1 million people come through our doors each year and tens of thousands more access important library services online and through our outreach efforts, making the Library District – and its staff – an indispensable public resource. Come check us out!
SELECTION PROCESS: All applicants must apply online and submit a cover letter and resume.
Applicants will receive an email acknowledgment when the application has been successfully submitted. Completed applications will be forwarded to the hiring manager. Applicants who are selected for further testing or interviews will be contacted by someone on the hiring team to schedule. Please keep your contact information up-to-date. NO PHONE CALLS, PLEASE.
Post-offer background check & MVR required.
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. The library may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.
JOB TITLE: Bibliographic Services Specialist
REPORTS TO: Collections Manager
DEPARTMENT: Collections
LOCATION: Midtown Processing Center
FLSA STATUS: Non-exempt
JOB CLASSIFICATION: Classified, Full-Time
BENEFITS: Classified Benefits SummaryHIRING RANGE: $47,385 - $59,231 annually
As the Bibliographic Services Specialist, you will provide assistance to library customers and staff in a variety of ways using technical skills and knowledge of cataloging and acquisition procedures and standards.
ESSENTIAL DUTIES + RESPONSIBILITIES
Including the following:
- Creates a welcoming environment for all customers and staff that fosters equity, diversity, and inclusion by seeking to understand, respect, and value individual differences.
- Demonstrates tactful and conscientious service to people of all ages, races, abilities, cultures, and genders.
- Performs copy cataloging using library online catalog and external bibliographic databases.
- Performs limited original cataloging.
- Participates in bibliographic correction and library database maintenance.
- Acquire library materials using library software and vendor databases.
- Process physical materials for circulation.
- Directs the work of hourly staff and volunteers.
- Helps to maintain safety, security and healthy environments in the library. Responds to facility hazards and emergencies according to protocols.
- Stays current on Poudre Libraries policies, processes, procedures, events, and technologies required to perform work duties. Participates in training and continuing education as needed.
- Performs other duties as assigned.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
KNOWLEDGE, SKILLS + ABILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Must possess excellent customer service experience and skills, including deescalating difficult patrons and navigating occasional volatile situations.
- Must possess excellent communication skills; ability to communicate effectively and appropriately with a diverse population, co-workers, and supervisor.
- Ability to understand and interpret bibliographic and cataloging tools.
- Knowledge of library services and materials.
- Knowledge of national and local standards for analysis and description of bibliographic information in machine readable coding.
- Basic computer skills, including Microsoft Office software.
- Self-motivated and the ability to work independently.
EDUCATION + EXPERIENCE
- Bachelor's degree from an accredited college or university is desirable.
- Minimum of one year of experience working in a library is required.
- Experience in cataloging and/or working with bibliographic records in desirable.
CERTIFICATES + LICENSES
None
LANGUAGE ABILITIES
- Ability to read, speak, and communicate in English fluently is required.
- Ability to read, speak, and communicate in Spanish fluently is desirable.
- Reading comprehension ability in other languages is desirable.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
WORK ENVIRONMENT + PHYSICAL DEMANDS
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. While performing the duties of this job, the employee is exposed and/or required to:
- Work primarily in a public library environment and sometimes in community settings.
- The demands on the visual sense are very high.
- Regularly sit, stand, walk, use hands to handle or feel, lift and/or move up to 10 pounds, talk and hear.
- Regularly reach, lift and move arms above shoulder level.
- Occasionally push moveable carts weighing up to 150 pounds.
- Occasionally lift and/or move materials weighing up to 30 pounds.
- Occasionally bend, stoop, kneel, crouch, crawl, climb, or balance.
- Concentrate on and complete tasks in the presence of distractions.
- Regularly operate a variety of standard office equipment including a computer, laptop and/or tablet PC, telephone, e-reader, calculator, point of sale system, bar code reader, copy and fax machines.
- Continuous and repetitive arm, hand, and eye movement.
- Moderate to loud noise levels.
- Travel to/from meetings and various locations.
- Work shifts vary and occur during all library operating hours.
Important Information
Poudre Libraries will make reasonable accommodations for access to Library District services, programs and activities and will make special communication arrangements for persons with disabilities. Please call (970) 221-6740 for assistance.
Poudre Libraries is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, pregnancy or other characteristics protected by law. For the purpose of this Library District policy “sexual orientation” means a person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality.
Note: Some information in your application may be public information under the Colorado Open Records Act.
Benefits
