Job Description

Benefits Coordinator

Position Type:Full Time

Non-exempt

Hybrid Scheduled (work in the office for 2 - 3 days, as needed on a fixed schedule of Mondays / Thursdays as anchor days)

Location:Los Angeles

Residency Requirements:

Washington D.C. For all positions based in the Washington, D.C. office, residency within Washington D.C., Maryland or Virginia and within a reasonable commutable distance to the assigned office is required depending on the firm's discretion and the nature of the role.

Los Angeles and San Francisco Offices For all positions based in the Los Angeles and San Francisco offices, residency within the state of California and within a reasonable commutable distance to the assigned office is required depending on the firm's discretion and the nature of the role.

Salary Range:$37.22/hour - $44.48/ hour($77,400.00– $92,500.00 annually) *

*The salary range is the one that Munger, Tolles & Olson LLP reasonably expects to pay for this position.The salary range does not guarantee, obligate, nor set expectations of an applicant’s wage in the event of hire.The posted range is only one component of Munger, Tolles & Olson LLP’s Total Rewards package.

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The Benefits Coordinator provides day-to-day administrative support of the Firm’s benefits programs.The Benefits Coordinator provides excellent customer service to all levels of the organization and works closely with the Senior Benefits Analyst and Human Resources Generalist to ensure consistent delivery of benefits, while practicing secure and accurate HR and Benefits administration.The Benefits Coordinator collaborates with the Human Resources Operations Specialist to maintain accurate records and communication materials.

Job Functions & Responsibilities

Benefit Administration

• Provides analytical and technical support in the delivery of all benefit programs. Supports the administration of the firm’s employee benefit plans (group health, dental, vision, disability, worker’s compensation, life insurance, wellness, etc.).
• Provides first level support for benefits-related inquiries from attorneys and professionals.
• Serves as a secondary contact for plan vendors, brokers, and third-party administrators.
• Works within the Workday HRIS to:
  • Ensure the accuracy of all benefits enrollments in Workday and data accuracy in vendor carrier sites.
  • Perform routine and regular benefits-related data audits and systems quality checks.
  • Provide support for the annual open enrollment process and any benefit enrollment changes, including qualified life change events and on-boarding/off-boarding as it relates to benefits coverage.
• Maintains employee benefit files and firm-level documentation and record-keeping.
• With direction, supports the standardized processes related to leave of absences, workers’ compensation, and accommodations.
• Contributes to projects related to firm health and wellness committee and supports coordination of various committee initiatives.
• May assist in preparation of data files required for government agencies as part of benefits compliance to a high standard of accuracy and timeliness for AQMD, SFHCO, ACA, and DOL.
• Assists in educating employees regarding benefits at key points during employee lifecycle (at hire, life changing event, open enrollment, separation, etc.).
• Assists in the preparation of communication tools and the intranet to promote available benefits and enhance understanding of the firm’s benefits package.
• Provides coverage support to the Senior Benefits Analyst, and the Human Resources Generalist where applicable.
• Assists the Human Resources Operations Specialist with HR-related tasks, including tracking and assigning incoming tasks, as approved.
• May complete other duties as assigned.

Minimum Job Qualifications

• A.A. degree or higher from an accredited college or university or higher required.Working towards the completion of either a college undergraduate degree from an accredited college or university and/or relevant professional certification preferred.
• Two or more years’ experience in benefits administration, preferably for a professional services organization; law firm experience is a plus.
• Demonstrated understanding of ADA, COBRA, EEO, ERISA, FMLA/CFRA, HIPAA, ACA, Social Security, Workers Compensation, applicable federal and California state codes and disability programs, and other relevant regulations.
• Proficiency with MS Excel and MS PowerPoint.Some working knowledge of ADP Workforce Now and Workday preferred.
• Excellent customer service skills and demonstrated ability to follow through on issues to drive towards resolutions.

Physical Demands

Standing, moving about, walking, sitting at a desk, reaching, lifting up to 15lbs, writing, typing and computer use.

Working Conditions

Quiet office environment in a high-rise building, seated the majority of the time.

Direct Reports

None

Competencies

• Teamwork and Cooperation: Treats others with respect; works well with others; asks for help when necessary; willing to share credit; avoids pointing fingers or assigning blame; volunteers to help others when available to do so; empathetic to others.
• Communication: Communicates clearly and appropriately with adequate frequency and tools; understands the need for regular, timely and high quality communication; listens actively and asks appropriate questions; understands the message.
• Flexibility: Adapts to changing conditions; willing to do something new/different; open to change; accepting of differences.
• Problem Solving: Seeks solutions to problems; proposes creative and effective solutions to problems; examines underlying cause of problems when seeking a solution.
• Self-Development: Uses constructive feedback to improve; learns from mistakes; shows eagerness and capacity to learn; attends available training; shows interest in improving self; proactively looks for opportunities to gain experience in a range of responsibilities.

• Organization and Time Management: Orderly in approach to work; able to plan and executive work effectively and accurately; tracks and follows through on requests; maintains a well-organized and clean work area; prioritizes and understands urgency; able to be punctual and prepared; manages multiple tasks simultaneously.
• Composure: Understands what triggers emotions and uses that knowledge to maintain a professional presence.
• Integrity: Deals with ethical issues appropriately.Acts in a way that is consistent with Firm values

The Benefits Coordinator role is an amazing opportunity available on our team of professionals at Munger, Tolles & Olson, LLP! We offer competitive pay, benefits and an opportunity to make an impact in today’s world.

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About Munger, Tolles & Olson

Munger, Tolles & Olson has topped The American Lawyer’s A-List a record eleven times, and maintains the highest average A-List ranking in the history of the award.

We strive to hire only the most qualified and creative lawyers. We believe that clerkships provide valuable experience. In this regard, nearly 75% of our lawyers and over 80% of our litigators served as law clerks to federal or state judges and sixteen attorneys were clerks to U.S. Supreme Court Justices. We recruit and retain the best professional talent to support our Attorneys with a focus on service and excellence. We have a full spectrum of functional positions including Information Technology, Information Security, Accounting, Human Resources, Legal Support, and Marketing.

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MTO is an equal opportunity employer and does not discriminate in employment on the basis of race, including but not limited to hair texture and protective hairstyles (for example, braids, locks, and twists), color, ethnicity, religion, gender, gender identity or expression, pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth and breastfeeding, marital or domestic partner status, parental or family care status, national origin, ancestry, age, sexual orientation, disability or medical condition, genetic characteristic, political affiliation, military or veteran status, or any other characteristic protected by federal, state or local law. It is the policy of Munger, Tolles & Olson LLP to prohibit discrimination, unlawful harassment (including sexual harassment), and retaliation. This commitment prohibits such conduct by any individual involved in MTO’s operations and by anyone doing business with or on behalf of Munger, Tolles & Olson LLP.

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Munger, Tolles & Olson LLP (MTO) does not accept unsolicited resumes from 3rd parties or agencies. Any unsolicited resumes and profiles received from 3rd parties or agencies will be considered property of MTO and no fees will be due or paid. If you wish to become an approved Agency with MTO, please contact a member of the MTO Talent Acquisition Team.