Job Description

About the job

Business Development Operations Associate plays a key role in the development and coordination of proposals and budgets. Working closely with Business Development and Operations teams, this position ensures the delivery of high-quality, client-aligned proposals that support CTI’s strategic growth and client engagement efforts.

What You'll Do

• • Collaborate with BD Sales teams to collect critical information needed to develop competitive budgets and tailored written proposals/work orders that meet Sponsor specifications.
  • Collaborate with Operations teams to gather data necessary for defining project scope, including resource needs and effort estimates, for budget and proposal development.
  • Take ownership of the initial drafting and coordination of standard proposals/work orders using approved templates and timelines, ensuring timely submission for Manager review and approval.
  • Integrate feedback from management and cross-functional operations team members into proposal / budget drafts with accuracy and efficiency.
  • Coordinate the internal review process, including legal and finance approvals, and incorporate necessary revisions related to work orders and payment terms.
  • Finalize and distribute internally approved proposals/work orders to designated Sales and operations team members in line with distribution protocols.
  • Ensure timely and accurate entry of new RFPs and Out-of-Scope opportunities into Salesforce (within 24 hours), including updates to status, comments, LOIs, SUAs, and sent / close dates.
  • Maintain accurate and organized records within the SharePoint repository, including properly labeled versions of budgets, proposals, MSAs, and ballpark estimates.
  • Participate in client and internal meetings to better understand proposal requirements and align deliverables with client expectations.
  • Assist with resource mapping, budgeting units, and cost modeling in Excel-based budget templates.
  • Support the Proposal Department on various project needs as assigned
  • Adhere to the RFP checklist and proposal process standards

What You Bring

• 2+ years experience in a Clinical Research Organization (CRO)
• Experience in Business Development or proposals within life sciences
• Ability to organize and present business and financial information in clear and concise manner
• Working knowledge of Microsoft applications (Excel, Word and PowerPoint)
• Effective communicator, including with senior leadership
• Attention to detail and accuracy
• Highly organized and process-oriented
• Good written and verbal communication abilities
• Collaborative team player with proficient interpersonal skills

Important Note

In light of recent increase in hiring scams, if you're selected to move onto the next phase of our hiring process, a member of our team will reach out to you directly from an@ctifacts.comemail address to guide you through our interview process. Please ensure you are applying for jobs directly on our website (www.ctifacts.com) or from our verified LinkedIn page.

Please Note

• • We will never communicate with you via Microsoft Teams or text message.
  • We will never ask for your bank account information at any point during the recruitment process.