Job Description

Bank Exams Invigilator

Application Deadline: 14 April 2026

Department: Quality

Employment Type: Zero Hours

Location: Harborne, Birmingham, UK

Reporting To: Academic, Scheduling, Exams & Assessment Supervisor

Compensation: £12.71 / hour

We are looking for a calm, friendly, diligent professional to undertake Exams Invigilation on an ad hoc basis, supporting our Exams Team. (This is primarily between April – June)

Contract Type: Zero Hour

Key Responsibilities

Organisation

• Prepare the Examination Room by ensuring that the room meets JCQ requirements i.e. centre number poster, clock clearly visible to all, JCQ examination posters.
• Arrange for candidates (and their agreed Access Support) to get into the exam room in an appropriate manner.
• Contact the Exams Officer/Assistant Principal Quality when candidates raise a concern or problem with the paper that requires the professional judgment.

Supervision of Examinations

• Ensure that the candidates have correct papers.
• Ensure the correct identification of all candidates.
• Ensure candidates are aware they are under exam conditions, retrieving mobile phones, watches, clear drinks bottle (no label), bags/coats stored away etc in line with JCQ ICE regulations.
• Read erratum notices.
• Notify candidates of the start of the exam.
• Record the start and finishing times of exams.
• Ensure learners are aware of their extra time.
• Ensure staff supporting Access Arrangements (Scribe, Prompter, Reader, Emotional Support) are aware of their responsibilities within the exam.
• Ensure students with Access Arrangements are supported appropriately in the correct manner as outlined by JCQ, so they are neither disadvantaged nor advantaged.
• Open and distribute papers and any other authorised materials to candidates. Sign the Second Pair of Eyes form.
• Ensure attendance register is completed.
• Supervise candidates in a quiet and unobtrusive manner.
• Respond to candidates queries in accordance with the exam regulations.
• Supervise any candidates who may need to leave the room in accordance with exam regulations.
• Distribute additional paper/equipment as required.
• Ensure late candidates are briefed, seated and allowed to partake in the exam with minimum fuss.
• Ensure the efficient timekeeping is maintained.
• Ensure the College policy is adhered to.
• Notify candidates that the examination is finished.
• Ensure exam conditions are maintained until candidates are dismissed from room.
• Collect scripts and ensure that they are never left unattended and are safely stored.
• Check that nothing has been left at the desk

Resources

• Ensure that scripts are never left unattended and are safely delivered to the exams officer.
• At the exam officer’s discretion, ensure that there are no missing scripts.

Support to College (this list is exhaustive)

• Promote and safeguard the welfare of students you are responsible for or come into contact with.
• Be aware of and comply with policies and procedures relating to safeguarding, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
• Be aware of, support and ensure equal opportunities for all.
• Contribute to the overall ethos/work/aims of the College.
• Appreciate and support the role of other professionals.
• Attend and participate in relevant meetings as required.
• Participate in training and other learning activities and performance development as required.

Other Duties

• Undertake any other duties not listed above that are commensurate with the role, as directed by the Exams Officer or Assistant Principal Quality & MIS.

QAC complies with Safeguarding guidelines and all appointees are required to have DBS Check and two references

Other Duties
QAC employees may be expected to undertake designated emergency response duties as part of their role. This includes:
· Receiving appropriate training, instruction and information to carry out emergency procedures safely and effectively.
· Responding to emergency situations in line with organisational policies and procedures.
· Supporting the organisation’s compliance with relevant Health and Safety legislation.

Skills, Knowledge and Expertise

• GCSE English and Maths or equivalent
• Has a friendly, professional approach which demonstrates support
• Ability to relate well to young adults.
• Good understanding of supporting young people with SEND.
• Good organising, planning and prioritising skills.
• Methodical with a good attention to detail.
• Ability to work constructively as part of a team.
• Ability to follow instructions, implement guidance and regulations.
• Communicates effectively and clearly
• Committed to the needs of the students, parents and other stakeholders and challenge barriers and blocks to providing an effective service.
• Committed to enabling students to undertake exams and ensuring students are supported appropriately in line with Access Arrangements and JCQ ICE regulations
• Acts with integrity, respect and fairness to ensure students are enabled and promote inclusion.
• Experience of using IT systems.
• Knowledge of JCQ ICE instructions.

Why work at Queen Alexandra Charity Birmingham

Join our team at Queen Alexandra College!

Are you passionate about making a difference to the lives of students with special educational needs? Do you thrive in an inclusive and supportive academic environment? If so, we want YOU to join our team. QAC has just gone through an exciting rebrand, dealt with a period of swift growth and academic improvement and this is your opportunity to become part of a vibrant College that is moving forward and making a real difference to the lives and futures of our students.

The newly structured Queen Alexandra Charity Birmingham offers you the chance to have a positive impact as you join a committed group of colleagues in ensuring that all students achieve their aims and aspirations. We are dedicated to providing exceptional education and support to students with diverse learning needs and life experiences. Our specialist setting fosters an inclusive community where every student is valued, supported, and empowered to reach their full potential.

QAC offers a vibrant, varied and enriching educational experience for both residential and day students. Our curriculum aims to maximise adult life, independence and work opportunities for all students. Class sizes are designed to meet specific needs and support levels are high.

Joining our supportive team, you will have the opportunity to: · Work closely with students with SEN to achieve their goals· Make a difference to the educational experience of young people· Be a voice for students and staff in specialist education· Foster a positive and inclusive learning environment, promoting academic growth, self-development and self-confidence· Develop your own skills, aspirations and progress your career.
Our benefits include; Schedule 1 Benefits (reviewed annually and/or as appropriate)

Academic Year 2024/25

• Access to on site car parking
• Use of QAC Fitness Centre (subject to opening hours)
• Cycle to Work Scheme (Salary Sacrifice)
• 24/7 Employee Assistance Programme Helpline (BHSF)
• Access to Education Support Free Helpline for Teachers & Education Staff
• QAC Mental Health First Aiders & activities to support health and wellbeing
• BHSF Benefits Package including Healthcare Plans, discounted shopping/services
• Annual Flu vaccination/voucher
• Access to other benefit/discount schemes (which may be subject to charge) e.g. Blue Light Card, TOTUM (NUS), Charity Worker Discounts, Discounts for Teachers
• Dell Advantage programme - a free programme that offers savings to students, parents and all staff at QAC - up to 20% off. https://www.dell.com/en-uk/lp/dell-advantage
• Health and Wellbeing Services (Occupational Health/Counselling)
• Free Tea/Coffee and Staff Room facilities
• Dining Room facilities with hot/cold food (free meal provided for those supporting students at mealtimes)
• Additional discretionary concessionary/closure days as part of leave entitlement (including closure over Christmas/New Year period)
• Reward and Recognition Policy – Living the Values Awards (team & individual) and long service
• Enhanced/Occupational paid leave e.g. maternity/paternity (subject to qualifying criteria)
• Occupational sick pay (based on length of service)
• On site wellbeing activities (e.g. yoga, meditation)
• Support for training/ CPD (either by way of study leave and/or funding)
• Flexible working arrangements including Flexible Working Policy Agreements, Time Off in Lieu (TOIL) in prior agreement with line manager.

This list is not exhaustive and may be subject to review and/or change.

We look forward to receiving your application and knowing more about your qualifications, skills,
personal qualities and experience that you would bring to the role and to QAC. Please take time to
review the job description above.

Please upload a CV/Resume* with details of your full employment history (since leaving school,
including education, employment and voluntary work) including reasons for any gaps in
employment. This should also include a statement of the personal qualities and experience you
believe are relevant to your suitability for the post and how this meets the job description and
person specification requirements. Your CV/Resume* will be re-produced in a standard format by
the system (without personal identifiers) to assist us in our anonymised shortlisting process.
Under Section 7 of SVGA 2006 it is an offence to apply for the role if the applicant is barred from
engaging in regulated activity relevant to children. The College's Safeguarding Policies are
available here

As part of our commitment to safer recruitment, and in line with updated guidance published in
September 2022, we will carry out an online search of all shortlisted candidates. This search may
enable us to identify any incidents or issues that have happened, and publicly available for review
online, which we may wish to explore with you in further detail during the interview process. As part
of your application we have asked you to provide the account names, usernames and/or handles for
any social media platform that you use, as well as the names of any websites that you own, post on,
or contribute to. A Google search will also be conducted. These checks will only be conducted if you
are shortlisted for interview. Please see our safer recruitment and selection policy for further
information.