Job Description
Posting number: 27460
Department: Ballard High School
Job classification: Library Assistant II-203
Posting type: Open
Categories: Library
The job of Library Assistant II is done for the purpose/s of providing supplemental assistance to the students and other users of the library resources; assisting the librarian with daily operations of the library sites; identifying age appropriate resources for students and teachers utilizing on-line and library resources; and serving as a resource to distribute, explain and/or operate library media equipment.
Examples of duties
- Assists teachers, students, and/or administrators (e.g. books, on-line sites, etc.) for the purpose of identifying resource materials for use in classroom and/or class assignments.
- Assists the librarian in the operation of the library (e.g. opening/closing, checking in/out materials, scheduling use of equipment, shelving books, tracking overdue books, etc.) for the purpose of ensuring the library is run productively.
- Assists in training and supervising student assistants (TAs) (i.e., assists in grading and evaluating performance and assigning tasks such as unpacking books, shelving books, checking in/out books, etc.) for the purpose of helping the TAs understand library procedures and ensuring correct maintenance of the library resources.
- Evaluates books and/or periodicals for retention within collection (e.g. repairing damaged books, recommending retirement of books and/or periodicals, etc.) for the purpose of ensuring the availability of up-to-date books and library materials.
- Inventories equipment and materials for the purpose of documenting losses and/or maintaining availability of materials.
- Maintains materials inventory (e.g. library books, library hardware/software, media equipment and related instructional materials, etc.) for the purpose of ensuring the availability of materials as required.
- Monitors student activities for the purpose of maintaining a safe environment conducive to learning.
- Orders and maintains supplies and equipment for the purpose of ensuring availability as needed.
- Prepares computerized and manual reports (e.g. collection statistics, scheduling reports/requests, renewal information, overdue lists, textbook orders, fines, costs, etc.) for the purpose of providing documentation and information to others.
- Prepares media equipment for use by a variety of parties and/or functions (e.g. trainings, meetings, conferences, assemblies, play, etc.) for the purpose of ensuring availability of working equipment in a timely manner for all appropriate situations.
- Processes library books, periodicals, software, and related media materials (e.g. logging into master files; bar-coding, shelving, producing required reports, etc. ) for the purpose of providing students and staff with required materials.
- Performs acquisitions functions and procures instructional materials and supplies for the purpose of providing school sites with instructional resources for students when assigned.
- Provides guidance to students (e.g. through questioning interests, focus, hobbies, etc.) for the purpose of helping the student enjoy the knowledge and pleasure of reading.
- Repairs books and materials for the purpose of ensuring the availability of books and library materials.
- Responds to inquiries of students, staff, and/or parents (e.g. availability of books, finding appropriate reference documents, inquiries about accessing on-line databases, use of audio-visual equipment and cameras, book fines, etc.) for the purpose of providing information and/or direction as required.
OTHER FUNCTIONS:
- Attends meeting as assigned for the purpose of conveying and/or gathering information required to perform functions.
- Performs related duties consistent with the scope of the position.
REPORTING RELATIONSHIPS
Reports to the School Librarian and is evaluated by the School Principal, or his/her designee. Note: This position cannot be used to replace a school's need for a full-time Librarian.
KNOWLEDGE, SKILLS AND ABILITIES:
Skills
- Required to perform multiple, non-technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions.
- Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment including using pertinent software applications; and preparing and maintaining accurate records.
Knowledge
- Required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems.
- Specific knowledge required to satisfactorily perform the functions of the job includes: library practices, cataloging system, word processing and computer and Internet, and inventory systems.
Ability
- Required to schedule activities, meetings, and/or events; write routine correspondence; read and interpret documents such as operating and maintenance instructions and procedure manuals; gather, collate, and/or classify data; and consider a number of factors when using equipment.
- Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using standardized methods.
- Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize a variety of types of job-related equipment.
- In working with others, problem solving is required to identify issues and create action plans.
- Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is moderate.
- Specific abilities required to satisfactorily perform the functions of the job include: establishing and maintaining effective working relationships.
RESPONSIBILITY
Responsibilities include: working under direct supervision using standardized routines; leading, guiding, and/or coordinating others; and operating within a defined budget. Utilization of some resources from other work units is often required to perform the job's functions. There is some opportunity to effect the Organization's services.
WORKING ENVIRONMENT:
The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting up to 50 pounds, carrying, pushing, and/or pulling; some climbing and balancing; frequent stooping, kneeling, crouching, and/or crawling; and some fine finger dexterity. Generally the job requires 30% sitting, 20% walking, and 50% standing. This job is performed in a generally clean and healthy environment.
Qualifications
EDUCATION
High school diploma or GED equivalent and completion of general computer courses in word processing, spreadsheets, desktop publishing and presentations.
YEARS OF RELEVANT EXPERIENCE:
At least two (2) years of work experience in a library setting with increasing levels of responsibility to include keyboarding and using computerized cataloging and/or inventory system, records maintenance, and setting up and using audio-visual equipment.
SUBSTITUTION
Applicable qualifying work experience in a classroom utilizing a variety of computer software programs or inventory control in a computerized system may substitute for the library work experience on a month-for-month basis.
DESIRABLE:
An Associate degree or equivalent.
CERTIFICATES & LICENSES
Valid State of Washington Driver's License
CLEARANCES:
Criminal Justice Fingerprint
Background Clearance
