Job Title: Student College Events Project Fellow (WS-ST2)
Classification: Student Employee (non-exempt)
Name and Address of Employer: St. Olaf College, 1520 St. Olaf Ave, Northfield, MN 55057
Department Name: College Events
Unit Number (5 digits): 16322
Length of Position: See Employment Authorization
Contact Person/Supervisor: Assistant Director of Events & Conference Operations
Wage Range: $12.00-13.00/hour
of the Position
Project Fellows are returning College Events student staff responsible for many of the activities related to the efficient operation of the College Events office. This includes but is not limited to project coordination, documentation support, and on-site execution for the College Events team. Project Fellows will work 10 hours per week, between the hours of Monday-Friday, 8 a.m. to 5 p.m. Preference may be given to candidates with a valid drivers’ license, though it is not required.
Transferable Skills
• Career & Self Development: Gaining hands-on, professional experience in an office staffed with highly skilled events professionals and close collaboration with Project Manager
• Leadership: Strong sense of initiative and self-direction in fast-paced environments
• Teamwork: Adaptability and ability to work with individuals from a diversity of backgrounds
• Critical Thinking: Manage multiple projects and shifting priorities with attention to detail
• Communication: Clearly and effectively exchange information about projects and events
• Technical skills in project management software (Asana) and other technologies
Duties and Responsibilities
· Audit past event projects and update project management tools with deadlines and dependencies.
· Work closely with Assistant Director to support advanced planning; developing programming briefs, updating timelines, etc.
· Collaborate with College Events staff and student teams to maintain accurate storage inventory.
· Support on-site event execution with customer service, setup/teardown, technology support, and troubleshooting issues.
· General office work: Storage organization, data entry, calling clients, preparing registration materials, errands, etc.
· Driving: Those who meet the St. Olaf fleet vehicle driving requirements will be asked to drive campus vehicles around campus and into Northfield.
· This role requires lifting up to 25 lbs and standing for long periods of time.
· Contribute to the overall work of the College Events team by performing other duties/responsibilities as assigned.
Qualifications (Education/Experience/Skills)
Must be a current St. Olaf student in good academic and disciplinary standing. Previous experience in College Events or equivalent experience working in event management, project management, Asana, 25Live, and/or technology and media is required. Preference may be given to candidates with a valid drivers’ license, though it is not required.
Physical and Environmental Factors:
This position requires crouching, kneeling/crawling, stooping, twisting/pivoting, climbing/balancing, reaching overhead, grasping/handling, pushing/pulling, lifting objects up to 20 lbs., repetitive motions, and driving to perform the essential functions. It also requires exposure to loud noise and rare exposure to extreme cold, extreme heat, and heights or cramped quarters to perform the essential functions. Candidates must possess the ability to safely perform the physical work required of all duties with or without reasonable accommodation.
This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College, with or without prior notice.
