Job Description

Our Administrative Assistants provide high-quality, proactive administrative support within a fast-paced, team-oriented environment. This role partners closely with business leaders, firm executives and assistant colleagues to ensure seamless calendar management, meeting coordination, travel logistics, and day-to-day operational support, while exercising sound judgment, discretion, and professionalism at all times. Coverage needs may evolve based on business priorities and location.

Role & Responsibilities:

Provide executive support to multiple senior MDs, including:

• Full diary management; schedule meetings, receive and accommodate meeting requests, facilitate audio/visual requirements including multiple Zoom IDs and book meeting rooms as required
• Awareness of senior manager priorities and workload, adapting level of support accordingly
• Travel arrangements; book flights and accommodation, prepare full trip itineraries, arrange/apply for visas, submit pre-trip approvals
• Expense management; process travel and expense claims through Concur
• Incoming call management and phone coverage when required
• Assist with preparation of presentations and/or other documentation for meetings
• Completion of weekly timesheets

Provide administrative support to the broader division, including:

• On-floor support for new joiners and transfers into the division; account set up, desk and locker allocation, corporate directory profile update, reporting line update, provision of access to the office space
• Org tree maintenance for the division in Role Management System; identity event processing, manager role allocations and general maintenance
• Point of contact for visitors; provision access to the office, register their details, book conference rooms and catering, organize materials
• Reconciliation of weekly timesheets and time entry adjustments
• Space management; maintain desk and locker allocations, monitor capacity and escalate as required, organizational support of divisional moves
• Resolution of any IT issues with the helpdesk
• Resolution of any on-floor issues with the facilities team
• Ad-hoc ordering of occupational health equipment and supplies
• Contingent worker population management including onboarding, extension of end dates, assignment updates
• Point of contact for any ad-hoc queries, escalating as requiring
• Coordination with other global divisional admins to ensure seamless support
• General administrative duties such as photocopying, filing, archiving, coordination of couriers, distribution of mail etc.

Skills & Experience required:

• Prior experience as an Executive Assistant
• Solid organizational skills – ability to multi-task and prioritize effectively
• Strong attention to detail
• Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team both locally and globally.
• Ability to communicate clearly, concisely and confidently
• Ability to take initiative, follow up where necessary without prompting and seek clarification when needed
• Strong work ethic with a positive attitude and growth mindset
• Ability to work well under pressure and remain professional in a busy environment
• Discretion; ability to handle sensitive matters confidentially at all times
• Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
• Able to prioritize a variety of time-sense tasks

ABOUT GOLDMAN SACHS

At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.

We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.

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