Job Title- Aviation Records Administrator & Office Manager
Department- Elevate Jet
Reports to- VP, Director of Maintenance & CFO
Location- Plano, TX
Elevate Jet is the modern evolution of Elevate Aviation Group, bringing nearly thirty years of private aviation expertise into a new, technology-driven era. As the FAA-certificated airline within the organization, Elevate Jet manages and operates aircraft directly while offering advisory, acquisition, and management services. Built for clients whose time is their most valuable asset, Elevate Jet pairs operational mastery with seamless technology to make private aviation as simple as it should be.
At the core of this role, you will maintain our maintenance tracking systems (CAMP, CASS, Veryon, & SierraTrax), keep aircraft, engine, and APU logbooks current and accurate, and serve as the trusted owner of our aircraft records inventory, including during aircraft sales or management transitions. You will monitor flight hour tracking in Avianis, identify and correct discrepancies, support monthly reporting to warranty companies, and assist the Chief Inspector in keeping our maintenance manuals current.
Beyond records, you will oversee day-to-day operations of our Plano office, including greeting visitors, coordinating vendors and supplies, and supporting company meetings and events. You will also provide direct support to senior leadership and our C-suite, managing calendars, coordinating travel, processing expense reports, and handling confidential information with sound judgment.
A minimum of 5 years of hands-on aviation records maintenance experience is required, as this is the foundation of the role. Prior office management or executive support experience is preferred. Successful candidates bring exceptional attention to detail, strong organizational skills, and the ability to work independently while managing competing priorities. A bachelor's degree is preferred but not required for candidates with strong relevant experience.
Elevate Aviation Group is a fully integrated aviation services platform offering its clients aircraft management, charter operations, aircraft acquisition and disposition, aircraft maintenance, and aviation consultancy. Founded in 1995, and with offices on four continents, Elevate Aviation solves mission-critical logistics for clients, flying some of the world’s largest entertainment acts, Fortune 500 Companies, and professional sports teams.
Our commitment to a client-first approach is evident in our enduring relationships, as we proudly continue to serve our very first customer. With a focus on safety, efficiency, and customer satisfaction, Elevate Aviation Group delivers tailored solutions that meet the diverse needs of clients worldwide—reflecting our dedication to exceptional service and hospitality while raising standards across the aviation sector through innovative practices.
