Job Description

POSITION PURPOSE:

The Auxiliary Specialist-College Stores is responsible to the Director of College Stores. Areas of responsibility include all locations of the Navarro College Store (Corsicana, Mexia, Waxahachie, and Midlothian.

GENERAL DUTIES AND RESPONSIBILITIES:

• Implement and update software as it applies to operations of the college bookstore systems and maintain procedure manuals.
• Create, maintain, and update procedure manuals for receiving textbooks, soft goods, and supplies for the bookstores.
• Travel to and operate other bookstore locations during rush periods, inventories, book buy buybacks, and other needs.
• Process accounts payable for Corsicana and Mexia including matching orders and invoices and receiving merchandise on-line where applicable.
• Process all textbooks and general merchandise returns for credit for all locations, including packaging, shipping, reconciling, and vouchering credits.
• Process and follow up on all third-party billings for student accounts to assure timely and accurate billing and collections.
• Maintain all third billing files.
• Process departmental charges for all locations on a weekly basis.
• Maintain point of sale register reconciliation processes for Corsicana and prepare daily reports and deposits for the Corsicana bookstore and assist with the Beautique and Books/Starbucks deposits when needed.
• Process departmental charges for all locations on a weekly basis.
• Maintain point of sale register reconciliation processes for all locations and prepare daily reports and deposits.
• Process and coordinate inter-store transfer of textbooks and general merchandise.
• Work special events like graduation, football games, community, and other outside events.
• Assist with coordination of annual inventory counts, including the physical counting, reconciling any variances, and producing required reports for the inventory counts.
• Balance and maintain change funds.
• Responsible for ordering, tagging, stocking, and distributing supplies for resale in the bookstore and for special orders placed by faculty and staff.
• Assist with training, scheduling, and supervising part-time and full-time personnel.
• Maintain detail of student athlete scholarship books by sport, determining amounts owed and applying holds to student accounts when books are not returned.
• Maintain a good working knowledge of credit card machines, cash registers, and point of sale systems.
• Ensure a cohesive operation of all auxiliary software applications and troubleshooting any issues for bookstore, dining, deli and Starbucks as needed.
• Create monthly journal vouchers for bookstore, stored value account, and properly classify off-location bookstore financial aid sales.
• Assist in the interface of difference software programs including but not limited to Colleague, Blackboard, and Oracle.
• Make judgements and decisions based upon operating directives established by the Director of College Stores

KNOWLEDGE, SKILLS AND ABILITIES:

• Must have a positive attitude and be customer service oriented.
• Ability to multi-task.
• Strong organizational skills.
• Basic math and accounting skills.
• Ability to lift 40-50 lbs.
• Strong computer skills and knowledge of MicroSoft Excel, PowerPoint and Word.
• Must be dependable and able to work with little supervision.
• Must be able to work flexible hours during busy periods.

POSITION QUALIFICATIONS:

Required:

• High school diploma or equivalent.
• College course work in accounting, computer science or business.
• Two (2) years’ experience in account/clerical work or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Preferred:

• Associates degree.
• Previous retail experience.

WORKING CONDITIONS:

• Variances from regular working hours may be necessary to fulfill the responsibilities of the position.
• Busy working environment with numerous interruptions.

SALARY: $32,959. annually (this is a 12 month position to be paid over 12 months)