Job Description

We are looking for a highly organized and proactive Executive Assistant with a strongconstruction background and CAD design capability. The ideal candidate is detail-oriented, technically skilled, and able to support both executive-level operations and construction project execution. This role requires someone who can manage administrative tasks, coordinate across field and office teams, and produce or edit construction drawings using CAD software. You must be comfortable working in a fast-paced general contracting environment where accuracy, speed, and accountability are critical.

Requirements

Key Responsibilities:

• Manage executive calendars, scheduling, meetings, and daily operational priorities
• Handle inbox and email management, including filtering, responding, and escalating key items
• Support leadership with internal communications, reporting, and cross-team coordination
• Maintain and update project tracking systems, CRM records, and construction logs
• Prepare, organize, and manage construction documentation including RFIs, submittals, and project correspondence
• Create, edit, and revise construction drawings using CAD software such as Autodesk AutoCAD or similar tools
• Interpret architectural and engineering plans and convert them into clear field-ready drawings and markups
• Perform plan takeoffs, redlines, and drawing revisions based on field feedback and project requirements
• Assist estimating and preconstruction teams with drawing organization and scope clarification
• Maintain vendor databases, CSI division breakdowns, and subcontractor directories
• Review vendor proposals and material specifications for completeness and alignment with project requirements
• Coordinate with project managers, superintendents, and subcontractors to ensure design intent is followed in the field
• Identify inconsistencies, conflicts, or gaps in drawings before and during construction
• Support MEP coordination efforts (electrical, plumbing, HVAC) where applicable
• Organize and maintain digital filing systems, shared drives, and project documentation structures
• Develop and maintain SOPs (standard operating procedures) for recurring workflows and processes
• Track bids, proposals, and project pipelines in structured systems or CRM tools
• Assist with compliance documentation, insurance requests, and audit preparation when needed

Qualifications & Skills:

• 2–3+ years of experience in construction, drafting, architecture, or project coordination
• Strong proficiency in CAD software (AutoCAD or equivalent)
• Solid understanding of construction drawings, detailing, and plan interpretation
• Experience in general contracting, commercial construction, or design-build environments preferred
• Familiarity with construction processes including submittals, RFIs, change orders, and takeoffs
• Knowledge of MEP systems (mechanical, electrical, plumbing) is a strong plus
• Strong organizational and documentation skills with high attention to detail
• Excellent written and verbal communication skills in English
• Proficient in Google Workspace (Docs, Sheets, Drive, Calendar) or Microsoft Office
• Experience using CRM or project management tools (e.g., ClickUp, Asana, Trello, Notion, or similar)
• Ability to work independently and manage multiple priorities in a fast-paced environment
• Strong problem-solving mindset with the ability to think like a builder and anticipate field issues
• Comfortable working with remote teams, vendors, and field personnel
• High level of accountability, discretion, and professionalism when handling sensitive project data

Benefits

• Work-from-home opportunity.
• Opportunity to contribute to a growing business by enhancing efficiency and client experience.
• Supportive and collaborative work environment.