Job Description

About This Position

About Austin-Bergstrom International Airport

Owned by the City of Austin and operated by the Department of Aviation, Austin-Bergstrom International Airport is an economic engine, supplying over 74,000 direct and indirect jobs in the Central Texas region. Now, as we build the airport’s largest improvement program in its history, we are redefining the travel experience in one of the fastest-growing cities in the United States. This is an exciting opportunity to join the team behind Journey With AUS, the airport’s expansion and development program, where bold ideas, cutting-edge infrastructure, and a shared commitment to excellence are taking flight.

Job Description:

Contract Management Supervisor II

Purpose:

Under minimal direction manages buying, contracting and/or grant activities within a department.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Develops, implements, and monitors operational processes, procedures and related systems in support of departmental buying, contracting and/or grant activities.
• Evaluates business process effectiveness and efficiency and makes recommendations for improvement.
• Researches and designs contract management strategies that meet business needs.
• Develops and negotiates grants and contracts to include performance measures, terms and conditions, penalties and incentives and cost savings.
• Reviews, revises and re-negotiates existing and expiring contracts for performance measures, cost reductions, consolidation opportunities and materials management.
• Monitors and audits contract expenditures and/or infrastructure usage activities.
• Manages the implementation of contracts, to include instructing the end user, monitoring results and arbitrating disputes.
• Reviews and approves reports regarding contractor performance, supply chain status, contract expenditures, purchase history, etc. for reporting to management, team members and customers. Oversees the development of management and productivity reports, studies and analyses.
• Ensures compliance of grants and contracts with the terms and conditions and all applicable City of Austin, state and federal requirements. Represents the department to state agencies, city officials, vendors, contractors, community interest groups, and other stakeholders.

Responsibilities - Supervisor and/or Leadership Exercised:

• Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of general business and management processes.
• Knowledge of contracts and contract terms.
• Knowledge of cost/benefit analysis.
• Knowledge of project management.
• Knowledge of Federal, State and Local laws.
• Knowledge of city practice, policy and procedures.
• Knowledge of supervisory and managerial techniques and principles.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritization.
• Skill in using computers and related software applications.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Ability to work independently.
• Ability to understand, interpret and apply detailed and complex information.
• Ability to lead and manage a multi-discipline work force.
• Ability to write reports.
• Ability to evaluate contract agreements.
• Ability to provide internal consulting services.
• Ability to negotiate.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to establish and maintain good working relationships with other city employees and the public.

Minimum Qualifications:

• Graduation with a Bachelor-s degree from an accredited college or university with major coursework in a related field plus six (6) years of experience managing, reviewing, monitoring and/or negotiating grants, contracts or other similar documents, two (2) of which were in a supervisory or managerial capacity.
• A Master’s Degree may substitute for required experience up to two (2) years.

Licenses and Certifications Required:

• None.

Preferred Qualifications:

• Experience developing, establishing, and managing core programs, systems, projects, and activities specific to Public Procurement in a professional governmental and/or municipal environment.
• Experience performing and supervising the writing scopes of work/specifications, issuing solicitations, negotiating contracts, and managing procurement projects that range in complexity, risk and dollar value.
• Experience in contract monitoring, administration, compliance and coordination in a professional governmental and/or municipal environment.
• Experience supervising the daily operations for a staff of professional-level employees.

Notes to Candidate:

Overview:

This position is part of the Asset Management Services Division at Austin Aviation located at Austin-Bergstrom International Airport and is responsible for supervising the Purchasing & Contracting Program. Day-to-day responsibilities for this position include, but are not limited to:

• Supervising Department Purchasing & Contracting Program staff.
• Overseeing day-to-day departmental purchasing and contracting for general services and commodities.
• Coordinating with program and department staff to develop and review solicitations for Aviation contracts.
• Working with program staff and department stakeholders to ensure contract compliance with contractual terms and conditions.
• Individually managing the development, procurement and negotiation of complex/high dollar Aviation procurement projects.
• Partnering with City corporate purchasing in the development and procurement of Aviation contracts and the formal solicitation of one-time purchases.
• Ensuring goods and services are procured, received, and distributed per prescribed policy, procedures and guidelines.

Note: The top candidate for this position is expected to have experience with developing, implementing, and monitoring operational processes, procedures and related systems in support of departmental buying, and contracting activities; and have strong analytical, problem-solving and organizational skills.

Additionally, a high degree of public procurement proficiency, knowledge and oversight is required to ensure issues are mitigated in an effort to decrease the operational and fiscal risk to Aviation and the City.

Work Hours:

Monday – Friday

8:00 am – 5:00 pm (On-Site)

Hours may change depending on departmental needs.

Work hours may include after-hours, holidays, and weekend work.

On Call/Call Back Responsibilities:

This position will serve as an on-call Public Information Officer at least once a month during a full week to include after-hours and weekends.

Salary: $84,670 – $107,500 annually

Driving Requirement:

This position requires traveling to multiple sites as part of the regular job duties. A driving record verification will be conducted. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Go to the Driver Safety Program for more information:

http://cityspace.ci.austin.tx.us/departments/hrm/risk/downloads/rmm_vol4_ds

Skills Assessment:

A skills assessment will be required for this position.

Overtime:

Overtime may be required with or without notice.

Good Standing – Department/Division Postings:

Employees, in good standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employees must remain in good standing through the top candidate selection phase at which time the good standing status will be re-verified.

Application Information:

A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history, to include all job duties, responsibilities and employment dates on your online application. The application is an official document; incomplete applications will not be considered (i.e., “see resume” or “see LinkedIn profile”). Resumes will not be used to qualify for the position and will not be used to recommend salary. Supplemental information or changes to your application will not be accepted after the job posting closes. The responses to the supplemental questions inquiring about experience should be reflected on your application.

Important Note to Applicants:

Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

Department may close this job posting at any time after 7 days.

Applicants/Candidates must personally respond to all application questions, interview questions, technical questions, assessments, and other job-related evaluation activities. The use of artificial intelligence or other tools to generate, augment, or provide responses during the evaluation process is prohibited.

Post Interview Verification:

If you are selected as the top candidate for a position, we will be contacting your current and former employers, as well as the references listed in your application. Please do your best to ensure that the contact information on the application is accurate. Top candidates will also be required to provide proof of education from an accredited organization, copies of any professional licenses or certificates listed on the minimum or preferred qualifications and a copy of your DD-214 if claiming veteran’s preference.

Teleworking:

Teleworking and remote work is not a part of this role’s regular schedule. This position is 100% on-site.

Veteran:

Veteran candidates will be required to provide a copy of their DD214 at the time of interview.

Criminal History Records Check:

The top candidate will be subject to a minimum 10-year criminal background check and security threat assessment.

Language:

Must have the ability to read, write, and fluently speak in English.

Benefits:

Working with Aviation provides a number of health and welfare benefits see City of Austin Promotional Benefits Overview and click HERE to learn more.

See us in action: Austin-Bergstrom International Airport - AUS - YouTube

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.
• Value and Innovation: Work in an environment where employees are valued, and innovation thrives.
• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.
• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.
• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.
• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.
• Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.