Job Description

Position : Finance & Administration Officer
Salary : PHP 50,000 - PHP 69,000 / month
Working Hours & Conditions : AU Business Hours

ABOUT THE COMPANY:

The client is an Australian company established in 2010 that helps keep worksites seen, safe, and secure. The company provides innovative hire solutions, safety signage, and building products to the construction and building industries, supporting residential and commercial projects as well as major events across Australia. Renowned for its exceptional customer service and attention to detail, they are committed to delivering reliable solutions that improve worksite safety, efficiency, and productivity while ensuring workers return home safely every day

We are seeking a highly organized and detail-oriented Finance & Administration Officer to support the financial and administrative operations of an Australian business. This role is responsible for ensuring the accurate and timely processing of accounts payable, payroll, contractor payments, overhire invoicing, reconciliations, reporting, and administrative support.

The successful candidate will work closely with internal stakeholders to maintain financial accuracy, support business operations, respond to customer and supplier enquiries, and ensure compliance with company processes and workplace requirements.

This role is ideal for someone who thrives in a structured environment, enjoys working with numbers, and takes pride in delivering accurate, high-quality work.

RESPONSIBILITIES:

• Accounts Payable (10%): Process supplier invoices accurately, verify purchase orders where applicable (approximately 1-10% of orders may include a PO), reconcile supplier statements, and escalate accounts payable queries to the Group Accountant.
• Contractor Invoice Management (20%): Review contractor invoices against run sheets and reports, resolve discrepancies, and maintain documentation.
• Payroll Administration (10%): Process weekly and fortnightly payroll, reimbursements, and maintain payroll records.
• Accounts Receivable Support (10%): Provide AR backup support, assist with collections, and escalate overdue accounts when required.
• Overhires Invoicing Processing (20%): Process overhire invoicing. Initially support the process currently managed by a Virtual Assistant (VA), with the intention of becoming familiar with the role so the function can be shared across the team.
• Cross Charge Invoicing (5%): Process weekly cross-charge invoicing for a designated division of the business. This task is completed weekly and generally requires approximately one hour.
• Reconciliations & Reporting (10%): Assist with daily bank reconciliations in Xero.
• Administration Support (5%): Perform filing, data entry, phone management, document control, tax return preparation support, and ad hoc administration tasks.
• Stakeholder Service (5%): Respond to customer and supplier queries, resolve account issues, and maintain strong stakeholder relationships.
• Health, Safety & Compliance (5%): Support OH&S compliance, safety training, incident reporting, and workplace injury administration

Requirements

• Previous experience in a Finance & Administration, Accounts, or similar role.

• Experience processing Accounts Payable and supplier invoices.
• Experience with payroll administration, including weekly and/or fortnightly payroll.
• Experience supporting Accounts Receivable and invoice processing.
• Experience performing bank reconciliations using Xero.
• Strong attention to detail with excellent numerical accuracy.
• Proficient in Microsoft Office, particularly Excel.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work independently and as part of a team.

Benefits

• Full time remote/WFH set up
• Dayshift - Australian Business Hours