Job Description

AU ACCOUNTS PAYABLE

About the Position

We are seeking an AU Accounts Payable Officer to join one of our clients. In this role, you will be responsible for supporting the accounts payable function by ensuring the accurate processing of invoices, supplier payments, reconciliations, and financial records. You will work closely with the Finance Team, department heads, and suppliers to maintain timely and accurate financial transactions while supporting various finance-related projects and administrative activities.

Responsibilities

• Accurately process supplier invoices and staff reimbursements using the Sun 6 System.
• Maintain organized records of supplier invoices, payment requisitions, and approval documentation within designated payment folders.
• Prepare and distribute weekly payment listings for approval by the Financial Controller.
• Follow up with department heads and other stakeholders to obtain complete documentation and approval requirements.
• Reconcile supplier statements and coordinate with suppliers to obtain missing invoices and supporting documents.
• Liaise with relevant staff members to secure payment approvals and resolve invoice discrepancies.
• Generate and process payment runs through the Sun 6 System.
• Import payment files into online banking platforms.
• Maintain and file EFT payment records and supporting documentation.
• Notify the Financial Controller and Accountant when payments are ready for authorization.
• Maintain accurate and up-to-date supplier records within the Sun 6 System.
• Update and maintain banking records through B4B.
• Manage petty cash transactions and related recordkeeping.
• Perform Monday banking activities and related reconciliations.
• Prepare and maintain weekly dashboard reports.
• Maintain and update asset records.
• Monitor fuel card expenses and follow up on reimbursement requests exceeding approved allowances.
• Process American Express transactions, including entry, reconciliation, and payment activities.
• Provide support for finance team projects and other accounting-related initiatives.
• Communicate effectively with department heads, staff members, and suppliers regarding payment and finance-related matters.
• Respond to supplier inquiries and maintain professional supplier relationships.

Qualifications

• Bachelor's Degree in Accounting, Finance, Accountancy, or a related field.
• Minimum of two (2) years of relevant Accounts Payable, bookkeeping, or accounting experience.
• Strong knowledge of bookkeeping principles and Accounts Payable processes.
• Proven experience processing supplier invoices, reconciliations, payment runs, and vendor management activities.
• Experience with American Express entry, reconciliation, and payment processing.
• Experience using the Sun 6 System or similar accounting software.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong communication skills with the ability to interact effectively with stakeholders at all levels.
• Excellent organizational and time management skills.
• Strong attention to detail and commitment to accuracy.
• Ability to perform effectively under pressure and manage competing priorities.
• Professional presentation and demeanor.
• Ability to work independently while collaborating effectively within a finance team.