Job Description

The Athlete Specialist supports the Athlete Marketing program by coordinating athlete-related activities, managing day-to-day operations, and contributing to the planning and delivery of athlete projects and activations.

The role focuses on building strong relationships with athletes and key stakeholders, developing a solid understanding of athlete marketing and the wider sports ecosystem, and building the skills required to progressively take greater ownership of athlete initiatives.

SCOPE OF WORK

• Coordinate athlete-related activities and maintain ongoing communication with athletes and relevant stakeholders.

• Support athlete onboarding, scheduling, and overall project coordination.

• Contribute to the planning and delivery of athlete projects, activations, appearances, and content productions.

• Support budget tracking, documentation, and administrative follow-ups.

• Develop knowledge of athlete marketing, athlete management, contracts, and relevant sports ecosystems.

Athlete Management

• Coordinate ongoing communication with athletes and relevant internal and external stakeholders.

• Support athlete onboarding and maintain accurate athlete information, calendars, contracts, and deliverables.

• Track athlete schedules, competitions, appearances, content commitments, and project requirements.

• Build strong day-to-day relationships with athletes and develop a clear understanding of their sporting calendars, priorities, and individual needs.

• Support alignment between athletes, internal teams, clubs, federations, and other relevant partners.

Projects & Activations

• Support the planning and execution of athlete projects, activations, content productions, appearances, and other athlete-related initiatives.

• Coordinate operational requirements across athletes, internal teams, agencies, clubs, federations, and external partners.

• Support on-ground execution of athlete initiatives and ensure agreed requirements and deliverables are met.

• Assist in athlete briefings and ensure athletes have the relevant information and support required for each project.

• Contribute to smooth project delivery by identifying operational needs and following up with relevant stakeholders.

Administration & Reporting

• Maintain athlete trackers, contract documentation, calendars, project records, and relevant databases.

• Track project budgets, purchase orders, invoices, and other administrative requirements.

• Monitor athlete deliverables and project timelines to ensure commitments are completed as agreed.

• Prepare regular athlete updates, project reports, post-project evaluations, and key learnings.

• Support documentation and follow-up of athlete-related contractual and administrative requirements.

Development & Sports Knowledge

• Develop a strong understanding of athlete marketing, athlete contracts, rights, deliverables, and brand-athlete partnerships.

• Build knowledge of relevant sports ecosystems, competitions, federations, clubs, teams, and emerging talent.

• Develop strong project management, stakeholder coordination, communication, and athlete-management capabilities.

• Stay informed on developments and opportunities across relevant sports disciplines.

• Actively seek feedback and learning opportunities to continuously develop within the Athlete Marketing function.

• Progressively take greater ownership of athlete initiatives as experience and capabilities develop.

Qualifications

• 1–3 years of experience, preferably in sports, athlete management, sports marketing, or a related field.
• Strong sports knowledge and understanding of athletes, teams, competitions, and the sports ecosystem.
• Excellent communication, interpersonal, and stakeholder management skills.
• Strong organizational and project management skills, with the ability to manage multiple priorities, deadlines, and deliverables.
• Good negotiation and influencing skills, with the ability to manage expectations and build strong relationships.
• Detail-oriented, proactive, and solution-focused, with strong follow-up and administrative skills.
• Ability to work effectively in a fast-paced, collaborative environment and take ownership of responsibilities.
• Strong interest in developing a career in athlete marketing and management.