Job Description

The Assistant Clinic Coordinator for Dental Hygiene plays a key role in supporting the day-to-day operations of the Dental Hygiene Clinic and provides administrative and clinical assistance. This role helps the clinic: run efficiently, deliver a high standard of care and provide service to patients, students, and faculty.

Responsibilities

• Schedule patients and process payments payment processing in person and via telephone
• Utilize clinic management software (Microsoft Word, Dentrix, CNexus) for scheduling, documentation, and record-keeping
• Maintain clinic supplies and equipment, coordinating inventory, ordering, and performing minor repairs of clinic equipment as needed
• Provide clerical support to the Program Director, including document preparation, data entry, scanning, and file management
• Assist with quality assurance tracking
• Assist faculty with lecture materials, correspondence, and tracking student clinical records
• Support program documentation, licensure applications, state approvals, and site visit preparation
• Record and distribute meeting minutes; manage related communications
• Track and maintain faculty onboarding, development, and observation records
• Assist students and faculty during clinic sessions, providing guidance and operational support
• Perform sterilization of student instruments, equipment maintenance, and biological monitoring

• Other duties as assigned

Qualifications

• HS Diploma or GED (required)
• Minimum of one (1) year of experience in clerical support (required)
• Advanced knowledge of Dentrix Practice Management and Dexus software systems (required)
• Bilingual English/Spanish (preferred)
• Current RDA License

• Proficiency in Dentrix, CNexus, and other clinic management software
• Strong organizational and inventory management skills
• Adapt to changing clinic needs while maintaining efficiency
• Outstanding problem-solving skills to address clinic and operational challenges
• Demonstrate basic understanding of core job functions and tools
• Follow instructions and established procedures with supervision
• Participate in team discussions and training sessions
• Ask clarifying questions to build understanding
• Show openness to feedback and learning
• Use standard software tools (e.g., Microsoft Word, Excel) at a beginner level
• Maintain focus on assigned tasks and meets basic deadlines
• Demonstrate curiosity and willingness to develop new skills
• Follow structured guidance to complete assigned work
• Builds strong customer relationships and delivers customer-centric solutions
• Achieves results consistently, even in tough circumstances
• Develops and delivers multi-mode communications tailored to diverse audience needs
• Seeks new growth opportunities and challenges through formal and informal development channels

• Able and willing to:
  • Communicate, think, learn, and reason
  • Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
  • Safely ambulate and/or maneuver when on-site at Company locations
  • Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
• Ability to use good judgment, problem-solving and decision-making skills
• Ability to maintain confidentiality and manage sensitive information with discretion
• Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
• Ability to gain, understand and apply information and data as it relates essential functions of the position
• Ability to foster long-term relationships with stakeholders

• Work is performed indoors in a climate-controlled environment when on site at assigned company location. Employees must be able to safely ambulate when on company premises.
• This position is designated as On Campus or On site; Work environments may include exposure to student learning environments with a variety of conditions. Employees must be able to follow all safety precautions including the use of personal-protective equipment. Employees must also be able to adhere to site-specific safety procedures.
• This position may require working evening hours.
• No travel required
• Pay $28/hr