Essential Duties and Responsibilities

Budget & Contract Management

• Prepare requisitions, vouchers, budget forms and other payroll and financial data and submit for supervisors’ approval
• Prepare and reconcile detailed financial records and requests for payment
• Maintain monthly budget for the department
• Gather and compile data for inclusion in the yearly budget
• Process and submit requisitions and purchase orders with accuracy
• Prepare contract documents to execute agreements and submit to supervisor for approval
• Process student/financial management data

• Compile data for reports and gather and interpret information from appropriate sources
• Prepare reports and presentation in packets including graphs and charts
• Compile and prepare reports of financial and statistical data
• Prepare and distribute Department Newsletter
• Assist with compiling data for questionnaires
• Compose routine correspondence, newsletters and other communications

• Review all outgoing correspondence for format, spelling, punctuation, and grammar before submitting for supervisor's signature
• Maintain supervisor(s) calendar, coordinate meetings and conferences, scheduling time and place, and notifying attendees
• Prepare replies to general requests and routine letters on various matters for the supervisor’s signature
• Screen supervisors telephone calls and mail, personally responding to those that can be handled, and forwarding the remaining to supervisor with pertinent information
• Act as the absence verifier and reconcile department absences
• Process and maintain payroll files for payroll and supplemental pay
• Verify purchase orders
• Maintain and reconcile purchases used with district credit card (P-Card)
• Serve as back-up for others as needed

• None

• Associates’ degree preferred
• Minimum of 3 years Clerical/secretarial experience, preferably in an educational office environment
• Proficient in the use of computer programs such as Excel, PowerPoint, and Word
• Strong interpersonal, organizational, and communication skills, orally, in writing, and in preparing presentations
• Ability to maintain a high level of confidentiality
• Ability to make sound judgments and decisions with little or no direction
• Ability to organize, prioritize workload
• Ability to multi-task and meet deadlines
• Ability to establish and maintain successful working relationships with fellow employees, central and school-based staff and the public
• Ability to work independently and in group environment
• Demonstrated experience in general office procedures, including preparations of budget, contracts, reports and communication