Job Description

Associate, Samples & Styling Operations

About Us:

vineyard vines is a highly successful, privately held, American clothing and accessory retailer founded in 1998 on Martha's Vineyard by brothers, Shep and Ian Murray. With Shep & Ian still at the helm today, vineyard vines has experienced exponential year over year growth and now operates over 120 retail locations including an outlet division, a successful e-commerce business, domestic distribution center, and expanding corporate headquarters. In addition, vineyard vines is carried in major department stores such as Nordstrom and Bloomingdales as well as numerous specialty boutiques across the US.

vineyard vines was founded on a state of mind that Every day should feel this good.

You don't need to be on a beach, by the ocean or on vacation to have Every day should feel this good moments. It's a state of mind that we all experience, and one where everyone is invited. At vineyard vines, we don't live an #EDSFTG life away from our desks - we bring it to work with us, too.

In our stores, at our Harbor Drive headquarters or working remotely, our company culture is fun, encouraging and welcoming to all. We work hard and play harder, and we never take ourselves too seriously. And while we have many company goals, our number one priority is making vineyard vines a great place to work for all employees.

Our team is our family, and we'd never have grown to where we are today without them.

We're committed to building an inclusive team across all channels, departments and stores within our community. We hope you'll join us and see what the smiling pink whale is all about.

Overview:

The Samples & Styling Operations Assocaite plays a central role in bringing the vineyard vines lifestyle to life on set and across media. This cross-functional position manages the complete lifecycle of product samples—from initial tracking and coordination with Design and Merchandising to physical prep, on-set styling support, and post-shoot inventory returns. Positioned at the intersection of creative production, logistics, and styling, you will keep photo shoots running seamlessly, ensuring our products look their best while maintaining an organized, fast-paced workflow.

Key Responsibilities:

• Manage end-to-end sample operations for all photoshoots and creative projects across seasons and product categories.
• Own the planning, organization, tracking, and movement of samples from initial pulls through shoot execution and final return to the sample closet.
• Create and maintain master sample pull documents to provide clear visibility into sample needs, status, location, and availability across multiple shoots and seasons.
• Partner closely with the Sample Team, Photo Studio, Merchandising, Design, and Creative teams to coordinate sample requests and ensure product is available when needed.
• Track sample arrivals, ETAs, and availability, proactively identifying potential gaps or delays and communicating updates to the appropriate teams.
• Lead the packing, preparation, accounting, wrapping, and return of all shoot product, ensuring samples are accurately tracked and returned in a timely manner.
• Coordinate closely with Styling to ensure all samples are organized and ready for style-outs and shoots.
• Support the preparation of style-out decks and shoot materials, ensuring sample information is accurate and aligned with the shoot plan.
• Assist with on-set sample management, including product organization, changes, and movement throughout the shoot day.
• Maintain a high level of organization within the sample closet and styling areas, ensuring samples can be located and accessed efficiently.
• Manage and restock styling kits and shoot supplies as needed.
• Assist with style outs for seasonal catalog shoots and ecommerce shoots.
• Prepare, steam and organize garments for style-outs and shoots.
• Photograph and document approved looks.
• Assist with accessories, footwear, and styling kits.
• Run pre-shoot fittings for models.
• Dress models and support on-set changes. (pinning, clipping, tucking, adjusting garments for camera)

What You Bring:

• Experience in sample coordination, sample operations, shoot production, styling operations, or a related role, ideally within fashion or retail.
• Strong understanding of the product sample lifecycle and the logistics required to support photoshoots and creative projects.
• Exceptional organizational skills and attention to detail, with the ability to accurately manage a high volume of product, information, and deadlines.
• Strong project management skills and the ability to independently manage multiple shoots, priorities, and timelines simultaneously.
• Excellent communication and collaboration skills, with the ability to work effectively across Creative, Styling, Photo Studio, Merchandising, Design, and Sample teams.
• A proactive, solutions-oriented mindset with the ability to anticipate needs, troubleshoot issues, and keep sample operations moving forward.
• Comfortable working in a fast-paced, deadline-driven environment where priorities can shift quickly.
• Strong interest in fashion, product, and creative production, with an appreciation for the importance of product presentation and brand standards.
• Proficiency in Google Workspace, Excel, and PowerPoint.

Every-day Will Feel This Good Because:

• We have a fun-spirited entrepreneurial culture filled with truly “good” people
• We offer a generous employee discount so you can rep our lifestyle on-and-off the boat
• We offer a competitive salary package, 401-K, commuter benefits, and paid-family leave, health savings , flex spending accounts, life & disability insurance
• We have an onsite gym as well as health & financial wellness programs to keep you active
• We offer 2 summer Fridays to take off in addition to a competitive vacation policy & holiday calendar.