• Track mainland and interisland equipment shipments, ensuring that alerts are provided to sales reps and managers, ensuring that all containers have been retrieved from shipping docks and entered into inventory
• Coordinate equipment installations and removals with rigging team
• Manage equipment and consumable supplies in Honolulu Demo Room (Xerox Innovation Center)
• Manage loaner machines, tracking location and providing supplies as required
• Point person for all Xerox equipment at Honolulu office, coordinating service calls as required and maintaining adequate supply of consumables.
• Coordinate and schedule meetings as required by local management or staff
• Print sales brochures and folders for Hawaii sales representatives, maintaining on-site inventory
• Order and maintain paper inventory, including standard copy paper and specialty items for marketing needs
• Order and maintain office supplies for all employees at Honolulu facility (company envelopes, pens and post-its, etc.)
• Maintain accurate office (demo room and office) device inventory and loan records
• Phone coverage for Honolulu incoming administrative and sales inquiry calls
• Greet clients and assist in setting up demo room for client demos
• Manage parking validations for client visits and events
• Receive and send all mail: USPS, UPS, DHL
• Create and distribute general correspondence as required
• Compile and complete sales reports as required to include: Cancel Report, Competitive Information Report (CIA)
• Set up XDA Accounts and disseminate installation information for XDAs to clients
• Send mail to Neighbor Island and Remote locations to include Guam and Saipan.
• Support client events with on-site registration and coordination.
• Act as focal for building floor wardens and emergency plans (BRP and EAP)
• Primary back-up for Executive Assistant

Required Skillset:

• Intermediate proficiency with Microsoft Office (Word, Excel, Outlook)
• Strong organizational and multitasking skills
• Clear communication skills and a customer service mindset