Job Description

The Associate Project Manager (APM) supports Project Managers in the planning, coordination, execution, and successful completion of fire alarm and security projects. The APM assists with project documentation, scheduling, procurement, subcontractor coordination, budgeting, and client communication while ensuring projects are completed safely, on schedule, within budget, and in accordance with company quality standards.

Key Responsibilities:

Project Administration

• Assist Project Managers with the day-to-day management of fire alarm and security projects.
• Prepare takeoffs and estimates for systems that meet the requirements and/or codes.
• Layout systems design using design software and provide documentation of proposed solution
• Review construction documents to determine system requirements.
• Prepare State Submittals to include shop drawings; voltage calculations; required documentation; and schedule the review date
• Maintain project documentation, including contracts, RFIs, submittals, change orders, meeting minutes, and closeout documents.
• Support project startup, execution, and closeout activities.

Financial Management

• Assist with project budgeting, forecasting, and cost tracking.
• Review vendor and subcontractor invoices for accuracy and approval.
• Monitor labor, material, and equipment costs.
• Assist in preparing monthly project status reports and financial updates.
• Support the preparation and pricing of change orders.

Procurement & Material Management

• Coordinate material procurement and delivery schedules.
• Track material deliveries and resolve procurement issues.
• Assist in managing equipment rentals and logistics.

Scheduling & Coordination

• Support development and maintenance of project schedules.
• Coordinate with field supervisors, foremen, subcontractors, vendors, and clients.
• Attend project meetings and document action items.
• Monitor project progress and communicate schedule impacts.

Field Support

• Conduct occasional site visits to monitor project status and support field operations.
• Assist in resolving construction and installation issues.
• Collaborate with field personnel to ensure productivity and quality standards are met.
• Promote safe work practices and compliance with company safety programs.

Client & Stakeholder Communication

• Maintain professional relationships with customers, general contractors, engineers, and vendors.
• Assist with responding to customer requests and project inquiries.
• Support project managers during client meetings and presentations.

Compliance & Quality Control

• Ensure project documentation complies with contract requirements.
• Assist with permitting, inspections, and code compliance activities.
• Support quality control processes and project closeout requirements.

Qualifications

Education

• Bachelor's degree in Construction Management, Engineering, Business, or related field preferred.
• Equivalent industry experience may be considered.

Experience

• 1–5 years of experience in construction, security, or electrical contracting, project coordination, or related field.
• Knowledge of commercial, industrial, or institutional electrical construction projects preferred.
• CAD experience will be beneficial

Skills & Abilities

• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Basic understanding of electrical systems, construction methods, and project management principles.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with project management software such as Procore, Viewpoint, Autodesk Construction Cloud, or similar platforms preferred.
• Ability to read and interpret construction drawings and specifications.

Physical Requirements

• Ability to visit active construction sites and navigate uneven terrain.
• Ability to occasionally lift up to 25 pounds.
• Must comply with all safety requirements, including PPE usage.

Key Performance Indicators (KPIs)

• Timely processing of RFIs, submittals, and change orders.
• Accuracy of project documentation and reporting.
• Project cost tracking and budget support.
• Schedule adherence and milestone completion.
• Client satisfaction and responsiveness.
• Safety compliance and documentation accuracy.