Job Description

Associate Project Manager

Location: Canada

Status: Permanent

Package: Competitive Salary, Remote/Home Working (with one-off allowance), Flexible Working, (2 Days in the office for our Hybrid workers) Development & Opportunity (Personal & Technical), Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, Long Term Disability Insurance, Health Savings Account, 15 Days' Vacation + Plus Public Holidays + Buy and Sell Scheme.

At Instem, you’ll empower pharmaceutical companies, CROs, government agencies, academic institutions, by providing cutting-edge SaaS solutions and consultancy services designed to help researchers make discoveries, and to accelerate and advance their research programs.

You’ll work with technology that supports over 50% of global drug discovery and is trusted by leading pharmaceutical, biotech and CRO organisations worldwide.

The Associate Project Manager is a highly valued role where collaboration and a superior team player mindset are important. As an Associate Project Manager (APM) your mission is to be the primary liaison for our customers and to ensure success throughout the project life cycle. The Associate PM will have responsibilities with guidance for: managing scope, leading teams, tracking, and reporting project status, and completing deliverables to execute projects on time and within budget.

Our Culture & Work Environment.

You’ll be part of a friendly, solutions-focused environment within a global business of over 400 people. Here, you’ll experience a high-performance culture balanced with genuine flexibility - we trust you to take ownership, deliver meaningful results, and work in a way that suits you.

You’ll be encouraged to grow, share your ideas, and make a real impact. We’re passionate about creating a place where you can develop your skills, contribute confidently, and succeed in your career.

Why join us as a Associate Project Manager?

An Associate Project Manager also liaises with other project managers and department managers to assess business issues and priorities across multiple projects.

What You’ll Be Doing

• Follow established processes for project management as outlined in work instructions.
• Determine project scope, budgets, risks and timelines with guidance from (Senior) Project Managers and PMO Leadership
• Track, identify, and resolve scope changes as well as communicating changes to internal and external customers as advised.
• Assists and collaborates with (Senior) Project Managers on more complex projects and internal projects.
• Coordinate internal and external project meetings, including agendas and action items.
• Review project hours at designated intervals to ensure accurate time reporting and adherence to budgets.
• Supports the project team to achieve the established project objectives.
• Management of issues and risks in a structured, proactive manner.
• Provide project updates to internal management and customers
• Interact with Sales staff for order review and handoff of projects.
• Unambiguous written communications and deliver high quality and effective presentations
• Entering and reviewing weekly timesheets that enable and ensure the accuracy of the revenue recognition function.
• Demonstrate strong financial management of projects, proactively overseeing budgets, billing, revenue recognition and forecasting in line with Instem’s business targets.
• Experience using AI tools to support project planning, forecasting, risk management, status reporting, or resource optimization. Candidates should demonstrate how AI has been used to improve project execution or decision making.
• Adherence to the Company’s Quality Management System to ensure that all work is handled Securely, Professionally and Diligently.

What We’re Looking For

• Knowledge of Instem’s products (desirable)
• Knowledge of the Development Lifecycle is a plus
• Proficiency with the use of personal computers, internet, and office applications.
• Proficiency with use of project management software is a plus.
• Team player that values co-operation and collaboration
• Communicate clearly, concisely, and effectively
• Creative self-starter, able to work in a challenging, fast-paced technical environment.
• Facilitate meetings, influence outcomes of projects and project teams during meetings
• Strong analytical and problem-solving skills
• Awareness of ISO9001
• Awareness of GLP standards

Ready to Make a Difference?

Join a team that values your perspective and supports your growth, while helping shape the future of life sciences. Apply now - we’d love to hear from you, and our Talent team will be in touch.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Instem stores and processes data using an Applicant Tracking System (ATS). For more information regarding our privacy policy use the following link: https://www.instem.com/privacy/

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