Job Description

Location: Onsite - Tampa, FL

Employment Type: Contingent Worker (Contract, W2)

Contract Length: 6 months (possible extension)

Compensation: $21/$24 per hour (based on experience)

Summary of the Role

Join a leading biopharma company in a vital onsite position as a Business Center Coordinator. You will provide essential administrative and operational support to executive leadership and ensure smooth functioning of the Tampa site. This is a high-visibility, highly organized role requiring a proactive approach in a dynamic, fast-paced environment.

Key Responsibilities

• Provide administrative support to multiple executive directors, including calendar management, travel coordination, and expense processing
• Coordinate and plan site events, manage conference room bookings, and provide on-site technology and support
• Maintain the Business Resource Center, overseeing storage, mailroom distribution, and supply management
• Serve as liaison to facilities operations, site security, emergency services, and EH&SS
• Ensure office supplies and collaborative spaces are maintained and functional
• Support internal communications and execute the operational plan using tools such as MS Teams, SharePoint, and digital signage
• Maintain confidentiality and handle sensitive information
• Collaborate with internal and external stakeholders to coordinate events, projects, and community initiatives
• Support the Business Resiliency Program and site orientation activities
• Partner with corporate affairs for communication projects, including newsletters and content review

Required Experience & Skills

• Strong organizational and prioritization skills
• Proficiency with Microsoft Office, MIRO, and collaborative tech platforms
• Excellent oral and written communication abilities
• Experience handling multiple calendars and requests
• Attention to detail and ability to manage confidential information
• Ability to work independently onsite 3-5 days per week

Top 3 Must Have Skills

1. Organizational skills

2. Attention to detail

3. Strong oral and written communication

Day-to-Day Responsibilities

• Provide ongoing calendar support to three executives
• Conduct daily rounds of office space, ensuring standards are met
• Sort, organize, and scan all incoming mail and packages
• Review and update the meeting room reservation tracker

Basic Qualifications

• Associate's degree
• High school diploma / GED and 2 years of experience
• Certification that is directly related to the role and 2 years of experience

This posting is for Contingent Worker, not an FTE