Job Description

Location: Onsite - Tampa, FL

Employment Type: Contingent Worker (Contract, W2)

Contract Length: 6 months

Compensation: $20/$24 per hour (based on experience)

Summary of the Role

Join a big biopharma leader as a Business Center Coordinator, providing comprehensive onsite support at the Tampa location. In this vital site-essential role, you will support key leaders by managing events, projects, and daily administrative operations. Leverage your organizational skills, attention to detail, and proficiency with business collaboration tools in a dynamic, fast-paced environment.

Key Responsibilities

• Deliver administrative support to multiple executive directors, including calendar management, travel arrangements, and expense reports.
• Coordinate, plan, and support site events, including conference room scheduling, layouts, and technology requirements.
• Manage site resources such as storage, mail distribution, supplies, and the Business Resource Center.
• Serve as liaison to global facilities, site security, emergency services, and EH&SS teams.
• Maintain and organize office supplies, team tables, pavilions, and collaborative spaces.
• Support execution of the operational plan using varied communication tools and platforms (e.g. MS Teams, MIRO, SharePoint, newsletters).
• Uphold confidentiality and discretion with sensitive information.
• Coordinate with internal and external stakeholders for seamless event, project, and initiative execution, including food and beverage orders.
• Partner with corporate affairs to align with communication strategies and support key projects and community events.
• Provide support for the Business Resiliency Program and organize site orientation, tours, and external visits.

Required Experience & Skills

• Excellent organizational skills with ability to anticipate needs and prioritize tasks.
• Attention to detail, discretion, and sound judgment.
• Strong proficiency in Microsoft Office suite, MIRO, and other collaborative applications.
• Demonstrated ability to manage multiple assignments in a dynamic environment.
• Proactive communication and collaboration with stakeholders.
• Experience managing site logistics, resources, and events.

Top 3 Must Have Skills

1. Organizational skills

2. Attention to detail

3. Communication

Day-to-Day Responsibilities

• Provide ad-hoc calendar support to three executives.
• Conduct daily rounds of space to ensure standards are met.
• Organize, sort, and scan all incoming mail and packages.
• Review and consolidate upcoming meeting room reservations using the internal meeting tracker.

Basic Qualifications

• Associate’s degree
• High school diploma / GED and 2 years of experience
• Certification that is directly related to the role and 2 years of experience

This posting is for Contingent Worker, not an FTE