Job Description

Mission: MWVCAA invests in people and their futures to reduce the impacts of poverty.

Vision: We envision a just future, where our communities are empowered to reach positive outcomes and everyone is respected for their infinite worth.

The Associate Program Director supports the Program Director in the administration, implementation, and continuous quality improvement of the Agency's Child Care Resources & Referral Program, serving Marion, Polk, and Yamhill counties. This role provides day-to-day operational leadership, supervises assigned staff (including Early Learning Coordinators), and ensures deliverables are met across contracts, grants, and performance-based work plans. The Associate Program Director represents the program in community and statewide partner settings, and may serve as the Director's designee in the Director's absence.

MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

• Bachelor's Degree, preferably in Early Childhood Education, Administration, Human Services, Business/Public Administration, or a related field.

• Oregon Registry Online (ORO) Step 10 (or ability to obtain within 12 months of hire).

• Three years of experience coordinating direct services in a CCRR or early learning system role, or three (3) or more years of experience in an early learning program with programmatic responsibilities and staff oversight.

• Two years of experience and/or training in grant/contract coordination, workplan implementation, and reporting in a non-profit or public sector setting.

• Two years of supervisory experience preferred (direct or functional supervision).

• Equivalent combination of education and experience may be considered.

CERTIFICATES, LICENSES, REGISTRATIONS

• Driver qualifications are required for this position. Valid driver license, insured vehicle available for use on the job, and a satisfactory drive record for the previous three years are required.
• Candidate must pass a comprehensive MWVCAA background screening prior to employment.
• Successful registration with the Central Background Registry of the Child Care Division.
• Candidate must pass pre-employment and random drug screenings.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of community early learning and subsidy programs, state child-care licensing regulations, and child development principles and practices.

• Knowledge of best practices in budgeting and managing multiple funding sources; ability to monitor contract/work-plan requirements and performance measures.

• Experience supporting proposal development, grant writing, and partnership agreements.

• Demonstrated skills in project management, prioritization, and meeting reporting deadlines across multiple funders.

• Strong professional communication skills (written, oral, and technical); ability to present information and respond to questions from groups of staff, partners, providers, and the public.

• Experience with effective supervision practices, including reflective supervision/coaching approaches.

ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

• Supports the Program Director in developing, implementing, monitoring, and updating the annual performance-based work plan, including tracking deliverables, outputs, outcomes and timelines across contracts and grants.
• Supports the Program Director with budget development and ongoing fiscal monitoring; assists with projections, budget-to-actual review, and documentation in coordination with Fiscal Services.
• Ensures timely and accurate preparation, quality assurance, and submission of program reports to contractors and grantors; maintains supporting documentation for program services and activities.
• Provides direct supervision to assigned staff (including Early Learning Coordinators and other CCRR team members as designated), including onboarding, training, performance management, scheduling, and facilitation of team meetings.
• Coordinates day-to-day program operations to support efficient service delivery (including office operations as assigned), purchasing processes, invoice review, and problem resolution in accordance with MWVCAA policies and procedures.
• Monitors data integrity and ensures CCRR databases/systems are updated, accurate, and current; supports data collection, management, and dissemination aligned with contract requirements.
• Collaborates with the Program Director to ensure CCRR core services are implemented with fidelity: family consultation and referrals; provider coaching/technical assistance; training and professional development; community connections and partnerships; employer services; and data activities.
• Leads or co-leads provider recruitment, retention, and outreach strategies (including targeted outreach by county/region as assigned) to expand access to quality child care and early learning opportunities.
• Coordinates and/or supports professional development opportunities for early learning providers and stakeholders; applies adult-learning best practices and ensures offerings are inclusive and culturally responsive.

SUPERVISORY RESPONSIBILITIES

Directly supervises approximately 1-5 assigned CCRR staff (including Early Learning Coordinators and other positions as designated). Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities for this position include interviewing, hiring, and training employees, as well as planning, assigning, and directing their work and appraising their performance. The Associate Director is also responsible for rewarding and disciplining employees when applicable and addressing their complaints.

PHYSICAL AND MENTAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

• Specific vision abilities required by this job include close vision and ability to adjust

• Occasionally lift up to 25

• Manual dexterity for handling office

• Frequent driving in all weather conditions throughout Marion, Polk and Yamhill

• Ability to utilize problem-solving, resourcefulness, and creative thinking with minimal direct

WORK ENVIRONMENT

• Indoor, office work environment with frequent interruptions and

• Working with coworkers/clients over the phone, using video conferencing tools and in-person.

• Occasional noise and distractions in work

• Frequent on-site support at participating apprenticeship

• Ability to work outside of normal business hours, including evenings and weekends.

**Enrollment in the Central Background Registry is beneficial if you are even considering working with children in the State of Oregon, since it will be required before you can start a position. Enrollment is free and it is recommended that you start now as the process can take time. Start enrollment online at: oregonearlylearning.com

MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities, or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at (503) 585-6232.

**This is a partial list of essential duties and responsibilities. To review the full job description, download below.

If you need ADA accommodations to apply for MWVCAA job openings, please contact Human Resources at HR@mwvcaa.org or call 503-585-6232 to ask for a HR Team Member.