Job Description

Core Procurement

1. Purchase Requisition (PR) Review
2. Assist in the review of approved PR from user department; seek additional information if
   
   required from user for correctness & completeness of PR
3. Provide support in identifying the type and method of procurement (depending on type of
   
   material/ services to be procured, nature of PR (normal vs. emergency PR), stocks
   
   available, availability of rate contract, value, delivery timeline etc.)

Strategic Sourcing for Capex, Opex, Bulk Material & Services

1. Contribute to the strategic sourcing process by participating in activities such as:
   
   Selection of bidding process, preparation of vendor selection approach and vendor
   
   evaluation criteria depending on the nature of the category
2. Preparing the request for information (RFI) document for bidder evaluation
3. Identification of potential bidders who meet the requirements (using Company vendor
   
   database, Supply market analysis, advertisement or recommendations from other teams)
4. Preparation of the Request for Proposal (RFP) document
5. Organizing and planning pre-bid meeting based on the queries and communication
   
   requirements from vendors
6. Technical and Commercial bid evaluation of vendors
   
   Conducting fact-based negotiations with shortlisted bidders
7. Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required
   
   approvals as per DoA

Contract Preparation and Order Placement

1. Prepare contract document as per stated protocols & standard templates
   
   Set up the approved contract record within the ERP system, using the appropriate system
   
   steps and functionality
2. Maintain the contract document for future reference as per defined document
   
   management policy
3. Send the contract to vendor and all identified stakeholders

4. Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/
   
   CPBG)/ Customs related documents from vendor as per requirements

   Procurement through Rate Contracts:

• Based on approved NFA, prepare, review and issue rate contracts
• Prepare master outline agreement (OA) in ERP system based on rate contract

1. Prepare PO / SO for procurement under valid rate contract
   

   Associated Procurement Activities
   
   Post Order Management

• Prepare Billing Break Up and get it uploaded in SAP, if applicable
• Address, resolve or re-allocate and share response for queries raised by vendors or from
  
  other internal stakeholders, during expediting delivery
• Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra
  
  items, Time Extensions etc.
• Facilitate closure of contracts and take necessary actions
• Manage inbound logistics services for other Ex-Works Domestic Supplies
• Execute contingency plans in case of immediate business requirements
  
• Supplier/ Vendor Identification and Onboarding
• Coordinate with new identified vendors to send information/ documents in predefined
  
  forms for evaluation
• Prepare vendor evaluation criteria for the category in consultation with quality, engineering
  
  and project management & control departments
• Check details of forms submitted by vendor for their completeness and validity of
  
  documents
• Coordinate with Quality/Engg /User team for vendor assessment if required
  
  If the vendor is qualified based on the vendor evaluation criteria, update approved vendor
  
  list & communicate to vendor
• Input required data and documents into the MDG Ariba system to get vendor code created
  
  in SAP

Supplier/ Vendor Performance Management

• Contribute to performance evaluation, management and development planning of suppliers/
  
  vendors for assigned category by partaking in activities such as:
• Preparation of vendor segmentation matrix based on annual spend with the vendor and
  
  risks associated
• Preparation of vendor performance evaluation criteria and frequency of evaluation for each
  
  vendor segment
• Assigning performance levels to vendors, review of vendor scorecard, and checking if the
  
  performance is meeting desired level
• In case of satisfactory performance, communicating performance feedback to vendors
  
  highlighting improvement opportunities on individual parameters
• In case of unacceptable performance, communicating performance to vendor & planning
  
  discussions to identify actions required for performance improvement

Education

Bachelor's degree in engineering in any discipline

General Experience

More than 5 years of experience in supply chain management, procurement and related area.

Technical Experience

► Hands-on experience in executing contracts and entering into commercial transactions for Capital Goods of medium/

large size Infrastructure projects, estimation and cost Engineering

► Experience in working with eProcurement systems and tools (SAP, Ariba or any other procurement management tool,

reverse auctions, etc.).

► Demonstrate methodical and precise approach towards commercial and contractual execution

► Knowledge of the overall purchasing process, strategic sourcing, and procurement related systems and supplier

relationship management