Job Description

Mainz, Germany | full time | Job ID: 11840

About The Role:

The Executive Assistant provides comprehensive administrative, operational, and organizational support to senior executives and leadership teams. The role serves as a trusted partner to the executive by managing priorities, coordinating complex activities, facilitating communication across stakeholders, and ensuring the efficient operation of the executive's business activities. The position requires a high level of discretion, professionalism, organizational capability, and independent judgment. The role proactively anticipates business needs, coordinates activities across functions, and supports effective decision-making and execution through strong administrative and operational management.

Your Contribution:

• Provide dedicated executive support to assigned senior leaders by proactively manage complex calendars, schedules, and competing priorities
• Coordinate domestic and international travel arrangements, including detailed itineraries, logistics and organize leadership meetings, workshops, town halls, and business events
• Prepare meeting agendas, presentation materials, reports, briefing documents, and executive correspondence as well as track actions, decisions, commitments, and follow-up activities arising from leadership meetings
• Act as a key coordination point between the executive, leadership team members, and internal and external stakeholders and support effective communication and information flow across teams, functions, and leadership forums
• Manage confidential, sensitive, and business-critical information with the highest level of discretion and prioritize incoming requests and correspondence, ensuring timely handling and appropriate escalation when required
• Coordinate departmental planning activities, leadership offsites, and organizational events and support budget administration, purchase orders, expense management, and related operational processes as applicable
• Identify administrative and operational efficiencies and contribute to continuous process improvement and anticipate potential scheduling conflicts, operational risks, and business needs and proactively develop solutions
• Maintain accurate records, documentation, and executive business files and build effective working relationships with stakeholders across all organizational levels to support business objectives
• Ensure administrative and operational activities are executed in accordance with company policies, procedures, and established ways of working

A Good Match:

• Bachelor's degree in Business Administration, Communications, Management, or a related discipline preferred
• Equivalent combination of education and relevant executive support experience may be considered
• 5+ years of experience providing administrative and executive support to senior leaders in a complex corporate environment
• Experience supporting Vice President, Senior Vice President, or equivalent executive-level leaders preferred and proven experience managing complex calendars, international travel, executive meetings, and high-priority business activities
• Experience working across multiple functions and interacting with senior internal and external stakeholders as well as with handling highly confidential and sensitive information with discretion
• Exceptional organizational and prioritization skills with the ability to manage competing priorities and deadlines and strong written and verbal communication skills
• Excellent stakeholder management and relationship-building capabilities and high degree of professionalism, judgment, discretion, and confidentiality
• Ability to anticipate needs, identify issues proactively, and implement solutions independently
• Strong attention to detail and commitment to accuracy
• Advanced proficiency in Microsoft Office 365 applications

Your Benefits:

• Company Pension Scheme
• Childcare
• Jobticket
• Company Bike
• Special Vacation

... and much more.

Apply now - We look forward to receiving your application!

Apply to our Mainz, Germany location by sending us your documents via our online form. For any questions, contact our talent acquisition team on + 49 (0) 6781 9855 220.

Job ID 11840 (please always specify if you have any questions)

By submitting your application, you acknowledge that a background check will be conducted as part of the recruitment process in accordance with applicable laws and regulations. If you are considered for the position, BioNTech will conduct the background check through our service provider ‘HireRight’. You will be informed accordingly by your BioNTech-Recruiter.

Note for applications within Europe: Please note that if you wish to claim travel expenses incurred in connection with an in-person interview, we are obliged to carry out a sanctions list check*. This is carried out by our partner, HireRight. Travel expenses will only be reimbursed if this sanctions list check does not yield any matches. Reimbursement can be made provided that the check is successfully completed.

• Your first name, surname and date of birth will be processed for the sanctions list check. The legal basis for carrying out the sanctions list check for positions at BioNTech in Europe is BioNTech’s legitimate interest. Please note that BioNTech will not carry out the sanctions list check if no travel expenses are to be reimbursed. If you do not give BioNTech your consent to the sanctions list check, your travel expenses cannot be reimbursed. This will not affect your application.