Job Description

Strategy, Planning, SOP

and guidelines

Techno-commercial Strategy and Initiatives

► Understand the Techno-Commercial strategy and plan for Site

► Contribute to the design of Techno-Commercial organization structure at Site level

► Take necessary actions in own area of work to implement strategic initiatives (Site specific)

as per plan

Core Procurement

Purchase Requisition (PR) Review

► Review approved PR from user department; Check for correctness & completeness and seek

additional information from user if required

► Decide the type and method of procurement (depending on type of material/ services to

be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate

contract, value, delivery timeline etc.)

Category Analysis

► Prepare long term demand projections (three years) for key categories at Site level based

on business plan, and define category-wise sourcing strategy

Strategic Sourcing for CapEx, OpEx, Bulk Material & Services

► Select bidding process (limited tender, open tender, conventional, any specific strategy etc.),

prepare vendor selection approach and vendor evaluation criteria depending on the nature

of the category

► Oversee preparation of the request for information (RFI) document for bidder evaluation

using the RFI template

► Identify potential bidders who meet the requirements (using Company vendor database,

Supply market analysis, advertisement or recommendations from other teams)

► Evaluate vendors and shortlist them for sending Request for Proposal (RFP)

► Review and finalize the Request for Proposal (RFP) document to be sent to the shortlisted

bidders [covering commercial, Occupational Health and Environmental Services (OHES)]

► Organize and plan a pre-bid meeting based on the queries and communication requirements

from vendors

► Prepare commercial estimate by identifying elements for direct & indirect costs, overhead,

profit margins and contingency, if any, using standardized estimation templates

► Evaluate technical and commercial proposals from bidders:

o Technical bid evaluation: Arrange clarification meetings with bidders

o Commercial evaluation: Evaluate Prices, taxes, along with all terms and conditions

and examine deviations

► Conduct fact-based negotiations with shortlisted bidders and conduct e-auction, if needed

for price discovery

► Review Note for Approval (NFA) for selected bidder (vendor) and obtain required approvals

as per DoA

Contract Preparation and Order Placement

► Oversee the preparation of contract document as per stated protocols & standard templates

► Ensure the set-up of approved contract record within the ERP system and is share with the

vendor as well as with all relevant stakeholders

► Lead the process of obtaining Advance Bank Guarantees/ Contract Performance Bank

Guarantee (ABG/CPBG)/ Customs related documents from vendor as per requirements

Procurement through Rate Contracts:

► Oversee the preparation, review and issue of rate contracts based on approved NFA

► Ensure that the master outline agreement (OA) gets prepared in the ERP system based on

rate contract

► Oversee the preparation of Purchase Order (PO) / Service Order (SO) for procurement

under valid rate contract

Associated Procurement

Activities

Post Order Management

► Oversee the preparation of Billing Break Up and get it uploaded in SAP, if applicable

► Oversee expediting of ordered materials for timely delivery

► Facilitate the resolution and re-allocation of queries raised by vendors or from other internal

stakeholders, during the course of expediting the delivery

► Supervise the preparation of change order or making amendments in the order including

quantity/ Rate variation, Extra items, Time Extensions etc. as required

► Ensure closure of contracts and take necessary actions

► Drive management of inbound logistics services for other Ex-Works Domestic Supplies

► Contribute to making contingency plans for exigency business requirements

Quality Assurance

► Review quality rejection /other deviations of materials procured vis-Ã -vis defined standards;

Take corrective action as deemed necessary

Supplier Management

Supplier/ Vendor Identification and Onboarding

► Oversee the identification of vendor evaluation criteria for the category in consultation with

quality, engineering and project management & control departments

► Ensure that all forms submitted by vendors are complete, approved vendor list is updated

and required data and documents are populated into PiLog system

Supplier/ Vendor Performance Management

► Prepare vendor segmentation matrix based on annual spend with the vendor and risk

associated with the vendor

► Prepare vendor performance evaluation criteria and frequency for each vendor segment

► Assign required level of performance evaluation for each vendor and frequency of vendor

performance review based on vendor segmentation

► Review vendor scorecard, assess the performance of vendor on various parameters and

check if the performance is meeting desired level

► In case of satisfactory performance, communicate performance feedback to vendors

highlighting improvement opportunities on individual parameters

► In case of unacceptable performance, communicate performance to vendor & plan

discussion to identify actions required for performance improvement

Supplier/ Vendor Engagement

► Establish strategic partnerships with suppliers which will benefit Adani from a long-term

perspective and effectively leverage them for value additions to business

Data Management

Data Analytics

► Collate and analyse data related to various procurement activities (e.g. commodity analysis,

supplier debugging, etc.) for respective categories

► Seek opportunities to improve efficiency and value

► Take action based on data analytics performed and identify interventions to be

implemented for respective categories

Governance

Governance and Audit Management

► Monitor and ensure adherence to defined governance protocols at team level; Report on

KPIs to measure success of Techno-commercial governance in team

► Provide guidance in preparing responses to Category-specific audit queries

► Analyse audit findings for respective categories and ensure that corrective measures are

taken to address identified gaps at team level

Risk Management

► Identify all procurement risks for different categories (using master list of procurement risk,

supply market analysis, long term procurement plan, annual procurement plan and project

risk register)

► Evaluate & prioritize the identified risks on their likelihood, impact and controllability

► Prepare risk mitigation plan and update the category risk register

People Management

► Set goals, review performance and provide feedback to team members to ensure a

motivated and committed team

► Identify development needs of team members and develop Individual Development Plans

(IDP)

► Develop team members on current and future functional focus areas aligned to the

capability matrix and IDP guidelines

► Foster an environment of learning, excellence and innovation within the team

More than 10 years of experience in supply chain management, procurement. More than 2 years of relevant work

experience of managing small - midsized teams