Job Description

Position Information

Position Type Professional Staff Faculty Track Position Title Associate Director of Student Employment Employment Status Full Time Months 12 Campus Biddeford, ME Description

The Associate Director of Student Employment provides leadership, coordination, and daily operational management of the University’s student employment programs, including Federal Work Study (FWS) and Institutional Work. This position ensures compliance with federal and state regulations, supports campus departments in hiring and supervising student workers, coordinates student employment processes that support accurate and timely payroll processing, and advances student employment as a meaningful component of engagement, retention, and student success.

The Associate Director serves as the primary resource for students, supervisors, and campus partners regarding student employment policies, procedures, and best practices. The role supervises the Assistant Director of Student Employment and student employees assigned to Student Financial Services, as applicable, contributes to policy development, and works collaboratively across the University including Payroll, Human Resources, and the Office of Career Readiness to strengthen and expand the student employment experience.

About the University of New England

UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

Benefits Overview

• Multiple health and dental plan options, plus vision coverage.
• Up to 8% retirement plan match.
• Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
• Educational benefits:
• UNE tuition waiver for employees, spouses, and domestic partners.
• UNE tuition waiver for dependents of employees with 1 year of full-time service.
• 50% tuition reduction if less than 1 year of full-time service.

For more information about our outstanding benefits, please visit: UNE Benefits Overview

Responsibilities

• Oversee the University’s student employment programs, including Federal Work Study and institutional employment.
• Ensure student employment policies and processes comply with federal, state, institutional, payroll, documentation, and student eligibility requirements.
• Monitor and reconcile Federal Work Study and institutional employment expenditures, student earnings, award limits, available funding, and projected utilization; identify potential over-awards or funding issues and recommend corrective action.
• Monitor student employment budgets and utilization, including Federal Work Study and institutional employment, and provide regular reporting and projections to Student Financial Services leadership.
• Coordinate student employment hiring workflows, including position posting, student eligibility verification, onboarding, employment documentation, and supervisor approvals.
• Partner with Payroll, Human Resources, Student Financial Services, Career Readiness, and campus departments to support payroll processing, timesheet review, hiring workflows, and issue resolution.
• Serve as the primary resource for students, supervisors, and campus partners on student employment policies, procedures, eligibility, time reporting, and best practices.
• Develop and maintain student employment policies, procedures, training materials, supervisor resources, student guides, forms, web content, and required files.
• Train and support supervisors and student employees on hiring procedures, payroll expectations, workplace standards, compliance, and student employee management.
• Support student employment outreach and engagement, including job postings, priority hiring processes, and employer/student events as appropriate.
• Analyze program data, identify process and technology improvements, and recommend strategies to strengthen compliance, efficiency, student experience, and program effectiveness.
• Supervise the Assistant Director of Student Employment and student employees assigned to Student Financial Services, as applicable, including training, scheduling, performance feedback, and daily support.
• Perform other duties as assigned in support of Student Financial Services and the University’s mission.

Qualifications

Bachelor’s degree in Higher Education, Business Administration, Human Resources, Finance, or related field and five or more years of experience in student employment, financial aid, payroll, human resources, higher education administration, or a related student service area, or a combination of education and experience from which comparable knowledge and skills are acquired.

• Experience administering or supporting student employment, Federal Work Study, payroll, onboarding, hiring, or related student service workflows.
• Experience working with Federal Work Study or other federally regulated student employment programs.
• Demonstrated ability to explain employment policies, eligibility requirements, payroll procedures, time reporting, and workplace expectations to students and supervisors.
• Experience managing compliance-driven student employment, payroll, onboarding, financial aid, or student records processes.
• Proven ability to develop or deliver training, guidance, presentations, or written resources for students, supervisors, and campus partners.
• Strong written communication skills, including the ability to produce clear, student-centered email, web, training, and print content.
• Experience working with cross-functional teams such as Payroll, Human Resources, Career Readiness, Student Financial Services, Student Accounts, and campus departments to support coordinated service delivery.
• Proficiency with student information systems, payroll systems, HR systems, financial aid systems, or related platforms used to support student employment operations.
• Demonstrated ability to manage multiple hiring workflows, student inquiries, supervisor requests, payroll deadlines, compliance tasks, and communications simultaneously.

Preferred Qualifications

• Master’s degree in Higher Education, Business Administration, Human Resources, Finance, or related field.
• Experience administering student employment, Federal Work Study, institutional employment, payroll coordination, or student hiring processes in a higher education setting.
• Experience designing supervisor training, student employment guidance, process documentation, or educational resources related to student hiring and employment.
• Working knowledge of U.S. Department of Education Federal Work Study regulations and requirements, student employment policies, payroll requirements, onboarding procedures, and institutional employment practices.
• Experience training supervisors, student employees, or frontline student service teams.
• Knowledge of Banner, payroll systems, HR systems, job posting platforms, Federal Work Study tracking, or other systems used to support student employment operations.

EEO Statement Summary

Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

Vaccination Statement (PLEASE NOTE)

Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.

Additional Note

This position is not eligible for H-1B visa sponsorship or STEM OPT extension.

Anticipated Pay Range $62,500 - $65,000

Posting Detail Information

Posting Number 2022PS0959P Open Date 09/09/2026 Close Date Open Until Filled Yes