Job Description

Posting number: 1

Department: TSCC-601020-Development

Job classification: Associate Director of Institutional Development

Posting type: Open

Categories: Planning and Development, Community Development, Economic Development, Organizational Development, Development/Fundraising

Summary

The Associate Director of Institutional Development supports Trenholm State Community College’s mission, strategic priorities, and student-success initiatives by planning, organizing, and implementing institutional development and fundraising activities. The position assists with identifying, cultivating, soliciting, and stewarding prospective donors; developing external partnerships; maintaining donor and prospect information; supporting fundraising campaigns and special events; and coordinating development-related communications and reports. Under the supervision of the Director of Development & Engagement and in collaboration with the College President, College Foundation, faculty, staff, alumni, community partners, and external funding organizations, the Associate Director advances private, corporate, foundation, public-sector, and philanthropic support for College priorities. The position also provides development support for Title III grant-funded institutional-capacity activities, as appropriate and consistent with applicable federal regulations, College policies, and approved grant objectives. The Associate Director is expected to exercise sound professional judgment, maintain strict confidentiality, represent the College effectively in the community, and operate with a high degree of initiative, professionalism, and autonomy. The continuation of the position is contingent upon grant renewal.

Salary Schedule: C3

Examples of duties

1. Assists in planning, organizing, implementing, and evaluating institutional development and fundraising activities that support the College’s mission, strategic plan, Title III objectives, and institutional priorities.
2. Assists with identifying, researching, qualifying, and maintaining information on prospective individual, corporate, foundation, alumni, and community donors using prospect research, donor data, relationship mapping, peer review, and other appropriate resources.
3. Assists with the cultivation, solicitation, and stewardship of annual, major, planned, memorial, sponsorship, and special gifts from alumni, individuals, corporations, foundations, and other public and private funding sources.
4. Builds and maintains productive relationships with donors, alumni, community leaders, business representatives, foundations, volunteers, and other philanthropic partners.
5. Supports the development and management of a donor-prospect portfolio and assists in coordinating cultivation and solicitation strategies with College leadership, the Foundation, and other relevant stakeholders.
6. Prepares donor briefing materials, prospect profiles, gift proposals, stewardship reports, correspondence, presentations, campaign materials, and other development documents.
7. Assists with the development of fundraising campaigns, donor-recognition strategies, giving opportunities, sponsorship packages, and proposals that communicate College priorities and encourage philanthropic investment.
8. Provides donor stewardship through timely acknowledgments, thank-you correspondence, telephone outreach, donor visits, recognition activities, events, and other appropriate engagement efforts.
9. Maintains accurate, confidential, secure, and current donor, prospect, alumni, fundraising, and departmental records in accordance with College policies, Foundation procedures, applicable regulations, and ethical fundraising standards.
10. Develops, updates, and maintains donor, alumni, prospect, and relationship-management databases to support fundraising, stewardship, communication, reporting, and decision-making.
11. Collects, analyzes, and prepares fundraising and donor-engagement data, reports, dashboards, and performance summaries for College leadership, the Foundation, Title III project leadership, granting agencies, accreditation activities, and other internal or external stakeholders, as appropriate.
12. Assists in monitoring progress toward fundraising goals, development objectives, donor-engagement targets, and Title III-supported institutional-development outcomes.
13. Supports College departments in identifying potential external funding opportunities, including corporate, foundation, public-sector, and private funding sources that align with College initiatives and strategic priorities.
14. Collaborates with College personnel to support proposal development, external-partnership development, donor communications, grant-related stewardship, reporting requirements, and post-award activities, as assigned.
15. Assists with the planning, coordination, and evaluation of donor-recognition events, alumni programs, fundraising activities, community-engagement initiatives, special events, and other institutional-development functions.
16. Supports the College’s alumni-engagement efforts by assisting with alumni outreach, communication, database maintenance, volunteer recruitment, event planning, and strategies designed to increase alumni participation and philanthropic support.
17. Assists in preparing, monitoring, and maintaining budgets, financial records, vouchers, requisitions, purchases, and other documentation associated with institutional-development activities in compliance with College, Foundation, Title III, and applicable federal requirements.
18. Works collaboratively with the College Foundation and supports Foundation Board activities, donor stewardship, fundraising priorities, community partnerships, and recordkeeping in accordance with Board policy and established governance practices.
19. Coordinates with College communications, marketing, public relations, and program staff to develop or assist in producing newsletters, donor communications, marketing materials, presentations, social-media content, and other promotional materials supporting institutional development.
20. Represents the College at professional organizations, community meetings, donor visits, conferences, workshops, College events, and local, state, and regional activities, as assigned.
21. Maintains current knowledge of fundraising best practices, philanthropy, donor stewardship, alumni engagement, constituent relationship management, grants development, and legal and ethical standards applicable to institutional advancement.
22. Supports accreditation, compliance, institutional-effectiveness, and Title III grant-monitoring activities by maintaining complete, accurate, and timely records, documentation, reports, and evidence of completed activities and outcomes.
23. Maintains the highest standards of confidentiality, professionalism, ethical conduct, and stewardship of institutional, donor, alumni, financial, and grant-related information.
24. Participates in College committees, planning activities, professional development, special projects, and other assignments as directed by the Director of Development & Engagement and/or President.
25. Performs other duties and special assignments as assigned by the Director and/or President.

Title III Funding and Compliance Responsibilities:

Because this position is funded entirely through a Title III grant, the Associate Director of Institutional Development shall:

1. Performs duties that are directly aligned with approved Title III grant goals, objectives, activities, and budgeted personnel costs.
2. Maintains appropriate time-and-effort documentation, activity records, and supporting evidence required for federally funded personnel.
3. Assists with the collection and documentation of measurable outputs, outcomes, performance indicators, and institutional-impact data associated with Title III-supported development activities.
4. Works collaboratively with the Title III Director, fiscal staff, institutional-effectiveness personnel, and other project stakeholders to ensure compliance with federal, state, and College requirements.
5. Supports the development of sustainability strategies that strengthen the College’s capacity to generate external support beyond the Title III grant period.
6. Refrains from engaging in unallowable lobbying, political activity, or other activities prohibited by applicable federal grant requirements.
7. Ensures that fundraising, donor-development, and external-engagement activities supported with Title III funds are properly documented, allowable, allocable, reasonable, and aligned with approved grant purposes.

Qualifications

Required Qualifications:

1. Bachelor’s degree from a regionally accredited institution.
2. At least three (3) years of progressively responsible professional experience in fundraising, institutional advancement, donor relations, alumni relations, sales, marketing, public relations, grants development, community engagement, or a closely related field.
3. Demonstrated experience developing and maintaining professional relationships with donors, alumni, community stakeholders, businesses, foundations, volunteers, or external partners.
4. Experience working in a community college, higher-education institution, nonprofit organization, foundation, or public-sector environment.

Knowledge, Skills and Abilities Required:

1. Ability to work well under pressure.
2. Ability to handle multiple priorities.
3. Effective oral and written communications skills.
4. Abilitytofunction in an automated work environment.
5. Ability to plan, organize, coordinate and manage complicated tasks.
6. Proficient in Microsoft Word, Excel, and administrative computing systems.
7. Ability to communicate by using PC, telephone, and written, media.
8. Ability to use databases, customer relationship management systems, fundraising software, spreadsheets, or other technology to maintain records and prepare reports.
9. Ability to prepare clear, professional correspondence, reports, proposals, presentations, and other written materials.

Supplemental information

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet to be considered for this position. Applicants who fail to submit all required information will not be considered. Only applications received during the period of this announcement will be considered. A complete application packet consists of:

• Trenholm State Community College online employment application.
• A current resume, including three (3) references.
• Copy of transcripts that demonstrate the required educational qualifications must be included and must identify the applicant, institution, degree, and date conferred.

WORK EXPERIENCE VERIFICATION:

Neither a resume nor an application is an appropriate verification of work experience. It is not our policy to contact current and/or previous employers to obtain employment verification. “Work experience verification is required in writing from your current and/or previous employer(s) confirming the required level of experience as stated in the “Minimum Qualifications” section and other related experience. Verification should include dates of employment and position title(s). Proof of work experience verification may be delayed until an official offer of employment using the Work Experience Verification form, which is found on the Human Resources home page. All work experience verification must be completed within 15 days following the employment offer.

APPLICATION DEADLINE: Complete application files will be accepted by the Office of Human Resources on a continuous basis and remain active for one year for available positions. Incomplete application packets will eliminate the possibility of a position opportunity.

EEOC, E-VERIFY, BACKGROUND CHECK STATEMENTS: Trenholm State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Trenholm State Community College will make reasonable accommodations for qualified disabled applicants or employees.

Trenholm State Community College reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled by the applicants for this position should another vacancy occur during the search process. Any offer of employment is contingent upon the completion of a satisfactory criminal background investigation.

This employer participates in E-Verify.

SUMMARY ABOUT US:

H. Councill Trenholm State Community College (Trenholm State) is a comprehensive two-year community college in Montgomery, Alabama. The College offers associate transfer degrees, associate degrees, and certificates that lead directly to the workforce. Additionally, the College provides adult learning opportunities, civic, social, cultural, and personal development; business and industry training; and support for economic development in the central Alabama region. Trenholm State is part of the Alabama Community College System (ACCS), governed by the Alabama Community College System Board of Trustees. The College operates multiple instructional sites, including the Trenholm Campus, the Patterson Site, and several off-campus instructional locations offering credit, non-credit, adult education, and dual enrollment programs. Trenholm State delivers additional educational and training services for Montgomery and the surrounding areas. For more information, please visit http://www.trenholmstate.edu.