Job Description

Job Title: Associate Director of Events

Department: Conferences & Community Events

Campus Location: Main Campus

FLSA Status: Exempt/ Salaried

Position Type/ Work Schedule

• 2080 Hours per year
• 12 Months per year
• 40 Hours per week (Estimated)
• Position requires ability to work evenings and weekends as needed.

About Us

At Colorado College, 2,100 students learn and live on our beautiful 99-acre campus in downtown Colorado Springs. We attract top students seeking new perspectives with an array of experiential learning opportunities possible only in an immersive learning environment. Here, students take only one class at a time to facilitate deep exploration of a topic. We call this the Block Plan. This unique approach allows members of our campus community to share a rhythm of experience as we work together to fulfill our mission.

Join Colorado College as the Associate Director of College Events and help shape exceptional campus experiences by leading departmental operations, managing complex events and conferences, driving revenue-generating partnerships, and advancing the College’s strategic mission through innovation, collaboration, and operational excellence. This position serves as a member of the leadership team and supports the events team in the absence of the Assistant Vice President, College Events.

Responsibilities

• Client & Event Management:
  
  • Serve as the primary point of contact for external clients, collaborating with them to plan, coordinate, and execute conferences and events that meet their objectives.
  • Review and execute RFPs and contracts, screen prospective clients, develop event budgets, and oversee all logistics and services associated with contracted events.
  • Ensure successful event execution by coordinating with campus partners and serving as the liaison to food service, housing, and custodial service providers to maintain quality standards.
• Leadership & Operational Oversight:
  
  • Provide leadership for departmental operations, identifying opportunities to improve operational efficiency, service delivery, and cross-functional collaboration.
  • Directly supervise event staff, including hiring, training, and managing temporary employees as needed to support conferences and special events.
• External Relations & Community Engagement:
  
  • Cultivate positive relationships with campus and community stakeholders while promoting an environment that values inclusion, respect, and equitable practices.
  • Serve as the department’s liaison to the Colorado Springs Convention and Visitors Bureau and represent the College at regular coordination meetings to support community partnerships and event opportunities.
• Financial & Revenue Management:
  
  • Manage an annual budget of approximately $600,000 that supports revenue generation for the College.
  • Develop event budgets with clients, generate and verify invoices, track payments, resolve billing questions, and work closely with leadership to report, collect, and record revenue.
  • Periodically research and assess rates and fees to ensure pricing remains competitive and aligned with peer institutions.

Minimum Qualifications

• Bachelor’s degree in a related field
• 5 years of experience in a related field

One year of relevant work experience may be substituted for one year of required education (OR) one year of relevant academic coursework beyond the minimum requirement may be substituted for one year of required professional experience.

Preferred Qualifications

• Certified meeting planner certification
• Experience working in event planning in higher education
• Experience managing operational systems, workflows, or cross-functional teams
• Experience with Momentus Event & Venue Management Software
• Results oriented with experience in budget planning and forecasting
• Strong business acumen
• Organizational and collaborative skills with keen judgment and attention to detail
• Excellent written communication skills
• Ability to establish and maintain positive working relationships with diverse populations and from different cultural backgrounds and to understand and apply antiracism terminology and best practices
• Knowledge of Microsoft Office suite of software

Applicants are welcome to apply even if you do not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications.

Other Position Details:

• Supervises Staff
• Position requires driving CC vehicles (drivers must be eligible for coverage under CC's insurance plan)
• Position requires ability to work evenings and weekends as needed.

Application Instructions

• Application Deadline - last day to submit an application: 8/3/2026
• This position is not eligible for visa sponsorship.

In alignment with our commitment to reduce potential bias in hiring, applicants may redact any information that discloses their age, date of birth, or dates of attendance/graduation from educational institutions on resumes, certifications, transcripts, or other application materials. There will be no penalties for the omission of such information.

Anticipated Hiring Salary Range:

• $58,096 - $69,715 per year

What We Offer:

As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including:

• Medical, Dental, and Vision Insurance
• Paid vacation and sick time - accrual of 7.34 hours of vacation per pay period (176 hours, 22 days per year) and 4 hours of sick time per pay period (96 hours, 12 days per year)
• Paid seasonal breaks and holidays (20 days per year)
• 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10%
• Tuition benefits for employee and eligible dependents
• Public Service Loan Forgiveness (PSLF) Assistance Program
• Wellness benefits include free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants

Benefits and Wellness Information:

Please refer to our Benefits Page

Accommodation Statement:

In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and Colorado College’s policies, if you have a disability and would like to request accommodations to support your application or interview process, please contact Human Resources at HR@coloradocollege.edu as early as possible. Positions may close on the listed deadline or, if posted as continuous, may close without prior notice.

E-Verify Information:

This organization participates in E-Verify. For more information, visit www.e-verify.gov

Leave Information:

Please refer to https://www.coloradocollege.edu/basics/welcome/leadership/policies/vacation-leave-and-accrual.html